Strategic Executive Assistant: Calendar, Travel & Projects

Reign Maker Talent; Los Angeles (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

Reign Maker Talent is seeking an experienced executive assistant to support our CEO and senior leaders in Los Angeles. The role focuses on calendar management, travel logistics, and coordinating cross-functional initiatives with a high degree of professionalism.

You will draft communications, organize meetings, and help improve workflows as the business grows, while handling confidential information with discretion.

Qualifications

• At least two years of executive assistant or similar experience supporting senior leaders.
• Excellent organization and follow-through with the ability to manage competing priorities.
• Strong judgment about urgency, confidentiality, and when to ask for direction.
• Clear, polished written and verbal communication skills.
• Experience coordinating with internal and external partners at different levels.
• Proficiency with calendars, documents, spreadsheets, presentations, and collaboration tools.
• Resourceful, adaptable, and ownership-driven.

Responsibilities

• Manage calendars for CEO and executives, including scheduling and rescheduling.
• Coordinate meeting logistics, agendas, materials, notes, and follow-ups.
• Arrange travel and manage related expenses.
• Track priorities, deadlines, and decisions; follow up with stakeholders.
• Support cross-functional projects by organizing timelines and next steps.
• Draft and proofread emails and presentations.
• Serve as a professional point of contact for partners.
• Improve administrative workflows as the business grows.
• Handle sensitive information with care and discretion.

Skills

Calendar management

Administrative support

Project coordination

Communication skills

Confidentiality

Stakeholder coordination

Documentation tools

Ownership & initiative

Tools

Microsoft Office

Google Workspace

Slack

Job description

Reign Maker Talent is seeking an experienced executive assistant to support our CEO and senior leaders in Los Angeles. The role focuses on calendar management, travel logistics, and coordinating cross-functional initiatives with a high degree of professionalism.

You will draft communications, organize meetings, and help improve workflows as the business grows, while handling confidential information with discretion.