Senior Executive Assistant

EVONA; Denver (CO); On-site; USD 90,000 - 120,000; Full time

Job summary

EVONA in Westminster, Colorado seeks an experienced Senior Executive Assistant to support the CEO in a fast-paced, high-impact role. You will manage the CEO’s calendar, coordinate Board activities, and handle sensitive information with discretion.

Expect complex scheduling, international travel, and close collaboration with senior leaders. The role demands strategic prioritisation, flawless communication, and independence in a technology-forward environment.

Qualifications

• 10+ years of executive assistant experience, including 5+ years supporting C-suite.
• Proven ability to manage complex calendars and competing priorities.
• Experience coordinating domestic and international travel.
• Excellent written and verbal communication with senior stakeholders.
• Experience handling confidential information with discretion.
• Proficient in Google Workspace and Microsoft 365.

Responsibilities

• Manage a complex CEO calendar and Board-level commitments.
• Coordinate Board meetings and executive-level engagements.
• Arrange domestic and international travel with contingency planning.
• Prepare briefings, agendas, and supporting documentation.
• Manage travel expenses and ensure policy compliance.
• Serve as a trusted point of contact for executives and external stakeholders.
• Collaborate with cross-functional teams to improve workflows.
• Protect confidentiality and exercise sound judgment.

Skills

Calendar management

Stakeholder communication

Travel coordination

Discretion & confidentiality

Executive support to CEO

Tools

Google Workspace

Microsoft 365

Job description

We are partnering with an established organisation operating at the forefront of advanced technology to recruit an experienced Senior Executive Assistant to support its CEO.~

This is a high-impact opportunity for an accomplished Executive Assistant who thrives in a fast-paced, complex environment and enjoys working closely with senior leadership.

The successful candidate will act as a trusted partner to the CEO, managing competing priorities, coordinating Board-level activities, and ensuring the executive office operates efficiently. The position requires exceptional discretion, sound judgment, and the confidence to work independently while maintaining strong relationships across the organisation.

Key Responsibilities

• Manage a complex CEO calendar, coordinating executive, Board, internal, and external commitments.
• Proactively assess priorities, resolve scheduling conflicts, and protect the CEO's time for strategic initiatives.
• Coordinate Board of Directors meetings, communications, and executive-level engagements.
• Organise detailed domestic and international travel arrangements, including contingency planning and itinerary management.
• Prepare executive briefings, meeting agendas, and supporting documentation, ensuring actions and commitments are followed through.
• Manage travel expenses and reporting, maintaining accuracy and compliance with internal processes.
• Act as a trusted point of contact for senior executives, Board members, and external stakeholders.
• Coordinate executive-level recruitment interviews and scheduling.
• Collaborate with Executive Assistants and cross-functional teams to improve workflows, communication, and operational efficiency.
• Handle confidential information with professionalism, discretion, and integrity.

Key Requirements

• 10+ years of Executive Assistant experience, including at least 5 years supporting C-suite executives.
• Proven experience managing complex executive calendars, competing priorities, and demanding schedules.
• Experience coordinating domestic and international executive travel.
• Strong organisational skills with the ability to anticipate challenges and independently resolve issues.
• Excellent written and verbal communication skills, with confidence engaging senior stakeholders.
• Demonstrated ability to handle confidential and sensitive information.
• Experience managing travel expenses and financial administration.
• Proficiency in Google Workspace and Microsoft 365.
• Ability to work onsite in Westminster, Colorado, at least three days per week, with additional flexibility as required.

This is an excellent opportunity for a highly experienced Executive Assistant looking to take ownership of a demanding, rewarding position supporting senior leadership within an innovative technology environment.

You’ll have the opportunity to work closely with executive decision-makers, contribute to organisational efficiency, and play an important role in supporting the company's wider objectives.

If you have extensive C-suite support experience and enjoy working in a dynamic environment where no two days are the same, we'd love to hear from you.