Executive Assistant

Generalmatter; Los Angeles (CA); On-site; USD 100,000 - 140,000; Full time

Benefits offered by this job

Stock options

Medical coverage

401(k) retirement plan

Job summary

Generalmatter in Los Angeles is looking for a proactive Executive Assistant to provide strategic administrative support. You will manage complex schedules, travel arrangements, and ensure seamless communication with stakeholders.

The ideal candidate will have 2–5 years of experience in a fast-paced environment, exceptional organizational skills, and the ability to prioritize effectively. The role offers a competitive salary of $100,000–$140,000 annually, along with benefits including stock options and access to healthcare and retirement plans.

Qualifications

• 2–5 years of experience supporting executive leadership.
• Proven ability to manage complex calendars.
• Exceptional organizational skills with keen attention to detail.
• Outstanding interpersonal and communication skills.

Responsibilities

• Manage complex, dynamic calendars for executives.
• Coordinate comprehensive travel logistics.
• Draft and edit correspondence and presentations.
• Plan and execute internal and external meetings.

Skills

Calendar management

Travel coordination

Communication skills

Organizational skills

Interpersonal skills

Tools

Microsoft Office Suite

Travel booking systems

Job description

About This Role

We are seeking a highly skilled and proactive Executive Assistant to provide strategic administrative support to members of our leadership team. This role requires exceptional organizational abilities, strong interpersonal skills, and the ability to manage complex schedules and priorities in a fast‑paced environment. The ideal candidate will serve as a trusted partner to senior leadership, managing high‑volume calendars, coordinating sophisticated travel arrangements, and ensuring seamless communication across internal and external stakeholders.

Responsibilities

Calendar and Schedule Management

• Partner with executives to manage complex, dynamic calendars with numerous external engagements including client meetings, industry events, and partner interactions.
• Proactively anticipate scheduling conflicts, prioritize competing demands, and ensure optimal time allocation aligned with strategic priorities.
• Exercise sound judgment in determining which meetings require executive attention and which can be delegated or declined.

Travel Coordination

• Arrange comprehensive travel logistics including flights, accommodations, ground transportation, and detailed itineraries.
• Manage travel disruptions with agility and develop contingency plans as needed.
• Anticipate needs across time zones and ensure executives have all necessary materials, briefing documents, and meeting preparations in advance.

Stakeholder and External Relations Management

• Demonstrate polished, professional written and verbal communication that reflects the executive's leadership and the organization's standards in all external interactions.
• Handle sensitive communications with discretion and professionalism.
• Cultivate and maintain positive relationships that reflect well on the executives and the organization.
• Screen and prioritize incoming requests to protect executive time while ensuring important relationships are nurtured.

Cross‑Functional Collaboration

• Work effectively across departments and with executive assistants supporting other leaders to coordinate meetings, align calendars, and facilitate information flow.
• Build strong working relationships throughout the organization to expedite requests and solve problems efficiently.
• Serve as a liaison between executives and internal teams to ensure seamless execution of initiatives.

Meeting and Event Coordination

• Plan and execute internal and external meetings, including logistics, agenda preparation, materials distribution, and follow‑up.
• Coordinate executive participation in conferences, speaking engagements, and company events. Manage event logistics from registration through post‑event thank‑you communications.

Action Item Tracking and Project Support

• Capture and track action items from meetings and conversations. Follow up with responsible parties to ensure timely completion.
• Help executives define deliverables, assign ownership, and monitor progress on key initiatives.
• Maintain organized systems for tracking commitments and deadlines.

Communication and Documentation

• Draft and edit correspondence, presentations, and communications on behalf of executives. Prepare briefing materials and background information for meetings.

Basic Qualifications

• 2–5 years of experience supporting executive leadership, preferably in a fast‑paced environment.
• Proven ability to manage complex calendars with high volumes of external engagements.
• Exceptional organizational skills with keen attention to detail and ability to manage multiple priorities simultaneously.
• Outstanding interpersonal and communication skills with the ability to interact confidently with all levels of leadership, clients, and external partners.
• Strong business acumen and sound judgment in handling confidential information and sensitive situations.
• Proficiency in calendar management tools, travel booking systems, and Microsoft Office Suite.
• Ability to work independently, anticipate needs, and take initiative with minimal direction and sound judgment.
• Flexibility to work outside standard business hours when needed to support executive schedules.

Additional Requirements

• Ability to work primarily onsite with occasional business‑related travel.
• Ability to work extended hours and weekends as necessary.

Equal Opportunity Employer

General Matter is an Equal Opportunity Employer; employment with General Matter is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

Compensation and Benefits

The base salary range for this role is $100,000–$140,000 annually. Compensation bands are determined by role, level, location, and alignment with market data. Individual level and base pay are determined on a case‑by‑case basis and may vary based on job‑related skills, education, experience, technical capabilities and internal equity. In addition to base salary, for full‑time hires you may also be eligible for long‑term incentives, in the form of stock options, and access to medical, vision and dental coverage as well as access to a 401(k) retirement plan.