Executive Assistant

Energy Impact Partners; Town of Florida (NY); On-site; USD 70,000 - 100,000; Full time

Job summary

Energy Impact Partners is looking for a seasoned Executive Assistant to support up to four executives in a dynamic and fast-paced environment. This role involves managing calendars, coordinating travel, and maintaining discretion while handling various administrative tasks.

The ideal candidate will possess 5-10 years of experience as an executive assistant, a Bachelor’s degree, and strong skills in Microsoft Office. Excellent communication and organizational abilities are essential for delivering top-tier support.

Qualifications

• 5-10 years of professional experience as an executive assistant in senior leadership settings.
• Strong organizational skills and superior attention to detail.
• High degree of energy and innate motivation.

Responsibilities

• Provides executive support for the Partners and select team members.
• Manages professional calendars for prioritizing scheduling.
• Coordinates complex business travel arrangements.

Skills

Microsoft Office skills

Excellent interpersonal communication

Strong organizational skills

Customer-focused mindset

Ability to manage multiple priorities

Education

Bachelor's degree

Job description

EIP is seeking a seasoned Executive Assistant to be responsible for supporting up to four executives by executing a diverse range of responsibilities in a fast‑paced, dynamic environment. This candidate should be highly organized, able to manage multiple competing priorities, be comfortable scheduling meetings and responding to emails on the executive's behalf.

Key Areas Of Responsibility

• Provides executive support for the Partners and select team members
• Manages professional calendars for the Partners and helps prioritize scheduling
• Coordinates business travel arrangements, including but not limited to flight, car, and hotel accommodation, and dinner reservations for complex international travel and optimizes itineraries for efficient trip management
• Manages the stakeholders' expenses and administrative paperwork
• Maintains a high level of discretion and judgment
• Operates effectively in a fast‑paced and constantly evolving environment

The Ideal Candidate Will Have

• 5-10 years of professional experience as an executive assistant in senior leadership settings
• Bachelor's degree
• Strong Microsoft Office skills
• Excellent interpersonal and professional communication skills
• Strong organizational skills and superior attention to detail
• Customer‑focused mindset and ability to deliver a premier customer experience with comfort around senior executives
• High degree of energy and innate motivation and drive
• A can‑do attitude and willingness to go the extra mile