Executive Assistant

KellyMitchell Group; Stamford (CT); Hybrid; USD 36,000 - 52,000; Full time

Benefits offered by this job

Medical, Dental, & Vision Insurance

Employee-Owned Profit Sharing (ESOP)

401K offered

Job summary

KellyMitchell is seeking an Executive Assistant to support a team of five executives in a fast-paced, client-focused environment. The role covers calendar management, travel planning, correspondence, and cross-functional project support from our Stamford, CT hybrid office.

Strong MS Office skills and discretion are essential for success. Ideal candidates bring 2+ years of project/administrative experience, exceptional communication, and a proven ability to manage multiple initiatives while

Qualifications

• 2+ years of project or program management experience.
• 2+ years of administrative support experience.
• Excellent verbal and written communication skills.
• Strong organization and multitasking in fast-paced environments.
• Experience developing, implementing, and tracking project plans.
• Advanced proficiency with Word, Excel, PowerPoint, and Outlook.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide administrative support to a team of five executives, including calendar management, travel coordination, and correspondence.
• Coordinate with stakeholders to organize and execute projects and initiatives.
• Manage multiple projects simultaneously while tracking progress and deliverables.
• Support event planning and coordination, including logistics, attendees, catering, equipment, staffing.
• Prepare, organize, and proofread presentations, reports, and complex documents using Microsoft Office.
• Oversee purchasing, procurement activities, agreements, and office supply management.
• Prepare executives for travel, public appearances, and speaking engagements by compiling materials.

Skills

Project management

Administrative support

Verbal and written communication

Organization

Project plans

MS Office proficiency

Confidential information handling

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Job description

Our client, a leading telecommunications provider, is seeking an Executive Assistant to join their team. This position is responsible for supporting a team of five executives, including management of executive calendars, travel arrangements, correspondence, and communication with internal and external contacts. The role will also support special projects, event coordination, and executive communications while leveraging advanced Microsoft Office skills in a fast-paced environment.

Key Details

• Contract:
• Location: Hybrid, Stamford, CT
• Schedule: Four in-office days per week

Core Responsibilities

• Provide administrative support to a team of five executives, including calendar management, travel coordination, and correspondence
• Coordinate with internal and external stakeholders to organize and execute projects and initiatives
• Manage multiple projects simultaneously while tracking progress and deliverables
• Support event planning and coordination, including logistics, attendee communications, catering, equipment, and staffing
• Prepare, organize, and proofread presentations, reports, and complex business documents using Microsoft Office applications
• Oversee administrative functions, including purchasing, procurement activities, agreements, and office supply management
• Prepare executives for travel, public appearances, and speaking engagements by compiling relevant information and presentation materials

Required Skills/Experience (Must-Haves)

• 2+ years of project or program management experience
• 2+ years of administrative support experience
• Exceptional verbal and written communication skills
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Experience developing, implementing, and tracking project plans
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
• Ability to handle confidential information with professionalism and discretion

Preferred Skills/Experience (Nice-to-Haves)

• Bachelor's degree or equivalent professional experience
• Experience supporting senior leaders or executive teams
• Knowledge of philanthropy, community investment, or corporate giving programs
• Experience working across multiple departments within a large organization
• Strong presentation development and data visualization skills
• Experience with event planning and coordination
• Ability to quickly learn and adapt to new software applications

Key Competencies & Behaviors

• Judgment and decision-making
• Initiative and accountability
• Attention to detail and organization
• Adaptability and flexibility
• Professionalism and relationship building

Work Environment

• Location: Stamford, CT
• Hybrid: Four in-office days per week

Compensation & Benefits

Pay Range: The approximate pay range for this position is between $36,000 and $52,000. Please note that the pay range provided is a good faith estimate. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and location. We comply with local wage minimums.

• Medical, Dental, & Vision Insurance Plans
• Employee-Owned Profit Sharing (ESOP)
• 401K offered

About KellyMitchell

At KellyMitchell, our culture is world class. We’re movers and shakers! We don’t mind a bit of friendly competition, and we reward hard work with unlimited potential for growth. This is an exciting opportunity to join a company known for innovative solutions and unsurpassed customer service. We're passionate about helping companies solve their biggest IT staffing & project solutions challenges. As an employee-owned, women-led organization serving Fortune 500 companies nationwide, we deliver expert service at a moment's notice.