Executive Assistant

Concero; St. Louis (MO); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

A professional services organization is seeking a detail-oriented Administrative Assistant with bookkeeping experience to support daily operations. Responsibilities include managing financial records, providing administrative support, and coordinating events. The ideal candidate should have experience with QuickBooks and office management, along with strong organizational and communication skills.

Qualifications

• Proven experience in bookkeeping, with a strong understanding of financial processes.
• Experience using QuickBooks is required.
• Previous experience as an office manager is essential.

Responsibilities

• Manage financial records, including accounts payable and receivable.
• Provide comprehensive administrative support to the team.
• Assist in the planning and execution of meetings and events.

Skills

Bookkeeping

Office Management

Communication Skills

Organizational Skills

Computer Proficiency

Education

College Degree in a relevant field

Tools

QuickBooks

MS Office Suite

Job description

We are seeking a highly organized and detail-oriented Administrative Assistant with experience in bookkeeping to join our team. As an Administrative Assistant, you will play a crucial role in supporting the daily operations of our organization. The ideal candidate will have a background as an office manager and possess strong bookkeeping skills, preferably with experience using QuickBooks. A college degree is preferred, and experience in music accounting would be a significant advantage.

Responsibilities

• Bookkeeping: Utilize your expertise in bookkeeping to manage financial records, including accounts payable and receivable, invoicing, and expense tracking. Ensure accuracy and compliance with relevant financial regulations.
• QuickBooks Management: Proficiently navigate and utilize QuickBooks software to process financial transactions, generate reports, reconcile accounts, and maintain financial data integrity.
• Administrative Support: Provide comprehensive administrative support to the team, including managing calendars, scheduling appointments, coordinating meetings, making travel arrangements, and handling correspondence.
• Office Management: Utilize your background as an office manager to ensure the smooth day-to-day functioning of the office, including maintaining office supplies, coordinating maintenance and repairs, and overseeing general administrative tasks.
• Data Organization: Efficiently organize and maintain electronic and physical files, ensuring easy retrieval and confidentiality of sensitive information.
• Communication and Collaboration: Facilitate effective communication within the organization by responding to inquiries, distributing information, and liaising with internal and external stakeholders.
• Event Coordination: Assist in the planning and execution of meetings, conferences, and events by coordinating logistics, managing registrations, and providing on-site support as needed.
• Project Assistance: Support various projects by conducting research, compiling data, creating reports, and assisting with project management tasks as assigned.

Qualifications

• Bookkeeping Experience: Proven experience in bookkeeping, with a strong understanding of financial processes and regulations. Experience with QuickBooks is required.
• Office Management Background: Previous experience as an office manager, demonstrating the ability to handle administrative tasks efficiently and independently.
• College Degree: A college degree in a relevant field is preferred, although equivalent work experience may be considered.
• Music Accounting Experience (Preferred): Familiarity with accounting practices specific to the music industry, such as royalty calculations, performance rights organizations, and artist contracts, would be a significant advantage.
• Highly Organized: Exceptional organizational skills with the ability to multitask, prioritize assignments, and meet deadlines in a fast-paced environment.
• Attention to Detail: Meticulous attention to detail to ensure accuracy in financial records, administrative tasks, and correspondence.
• Communication Skills: Excellent written and verbal communication skills, with the ability to interact professionally with individuals at all levels of the organization.
• Computer Proficiency: Advanced proficiency in MS Office Suite, particularly Excel and Word. Experience with other productivity tools and software would be beneficial.
• Problem-Solving Abilities: Strong problem-solving skills to address challenges proactively and independently.
• Confidentiality: Ability to handle sensitive information with discretion and maintain a high level of confidentiality.

Benefits

• Medical insurance
• Vision insurance
• 401(k)