Executive Assistant

The Executive LLC; Sioux Falls (SD); In loco; USD 25.000 - 32.000; Tempo pieno

Descrizione del lavoro

The Executive Premium Office Suites in Sioux Falls, SD is seeking an organized, personable administrator to support daily operations and the owner. You will manage scheduling, communications, leasing tasks, and vendor coordination while enhancing the client experience.

You will assist with social media, marketing materials, and growth projects. A flexible, proactive attitude and strong communication are essential for success in this on-site role.

Competenze

• Experience as executive assistant or admin role preferred.
• Marketing, social media familiarity is a plus.
• A college degree is not required; training provided.
• Ability to manage multiple tasks and deadlines.

Mansioni

• Welcome tenants, clients, and visitors, creating a friendly and professional experience.
• Answer phone calls and emails, respond to inquiries and follow up with prospective customers.
• Provide administrative support, including scheduling, correspondence, document preparation and maintaining organized records.
• Give office tours and assist with office leasing, virtual mailbox signups and conference room reservations.
• Coordinate mail handling and support virtual mailbox customers.
• Help maintain an attractive, organized reception area, conference room, and shared spaces.
• Assist with social media posts, promotional materials, and other marketing activities.
• Coordinate with tenants, vendors, and service providers.
• Support the owner with real estate projects and other business tasks as needed.
• Identify opportunities to improve processes and take initiative to resolve everyday issues.

Conoscenze

Organizational skills

Problem solving

Written and verbal communication

Computer literacy

Independent worker

Reliability

Adaptability

Strumenti

Canva

Descrizione del lavoro

The Executive Premium Office Suites is seeking an organized, personable, and resourceful individual to help manage daily office operations and provide administrative support to the owner. This position offers variety including direct involvement in a growing business and opportunities to contribute to customer service, sales and marketing.

Our newly renovated building provides upscale, fully furnished private offices, virtual mailbox services and conference room rentals to local businesses and professionals.

executivepremiumoffices.com

Responsibilities

• Welcometenants, clients, and visitors, creating a friendly and professional experience.
• Answer phone calls and emails, respond to inquiries and follow up with prospective customers.
• Provide administrative support, including scheduling, correspondance, document preparation and maintaining organized records.
• Give office tours and assist with office leasing, virtual mailbox signups and conference room reservations.
• Coordinate mail handeling and support virtual mailbox customers.
• Help maintain an attractive, organized reception area, conference room, and shared spaces.
• Assist with social media posts, promotional materials, and other marketing activities.
• Coordinate with tenants, vendors, and service providers.
• Support the owner with real estate projects and other business tasks as needed.
• Identify opportunities to improve processes and take initiative to resolve everyday issues.

What we're looking for

• Strong organizational skills, attention to detail, and follow through.
• A problem solver.
• A friendly, professional manner and clear written and verbal communication.
• Comfort using computers, email, calendars and common office software.
• The ability to learn new systems quickly, solve problems and work independently.
• Dependability, sound judgement, and discretion with confidential information.
• A willingness to take on varied responsibilities and contribute ideas.

Experience as an executive assistant, administrative assistant, office coordinator, or incustomer service or sales is helpful. Marketing, social media, Canva, and real estate experience are a plus but not required. A college degree is not required, and we are willing to train the right person.

Schedule, Compensation, and Benefits

This is an on-site position with approximately 35-40 hours per week during weekday business hours. Compensation will depend on experience and qualifications. A stipend to help with health insurance and other benefits can be discussed and may be offered as part of the compensation package.

Growth and Advancement

For someone who demonstrates initiative, sound judgement and strong performance, there is potential to advance into an operations oversight role. Responsibilities may grow to include overseeing daily operations, coordinating staff and vendors, improving business processes, and taking a larger role in sales, marketing, and company growth. Advancement will depend on performance and the needs of the business.