Executive Assistant

Creative Financial Staffing, LLC; Sewickley (Allegheny County); On-site; USD 50,000 - 60,000; Full time

Job summary

Creative Financial Staffing, LLC in Sewickley, PA is seeking an Executive Assistant to provide high-level support to the Chief Operations Officer and senior leadership. This onsite, full-time position manages calendars, schedules meetings, coordinates travel, and prepares confidential materials.

Ideal candidates have 2–3 years of experience supporting C-level executives, strong organizational and communication skills, and proficiency in Microsoft Office.

Qualifications

• Bachelor’s degree preferred.
• 2–3 years of experience supporting C-level executives or senior leadership.
• Strong organizational, communication, and multitasking skills with exceptional attention to detail.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Ability to handle confidential information with professionalism and discretion in a fast-paced environment.

Responsibilities

• Provide high-level administrative support to the Chief Operations Officer and Senior Leadership team.
• Manage complex calendars, schedule meetings, and coordinate travel arrangements and executive itineraries.
• Prepare confidential correspondence, reports, presentations, and meeting materials.
• Serve as the primary point of contact for internal and external stakeholders while maintaining professionalism and discretion.
• Coordinate executive meetings, agendas, and follow-up on key action items.
• Assist with special projects and executive initiatives from planning through completion.
• Welcome visitors, answer the main phone line, and help coordinate office events and employee engagement activities.
• Prioritize multiple deadlines while maintaining strict confidentiality and supporting day-to-day executive operations.

Skills

Calendar management

Communication skills

Multitasking

Attention to detail

Discretion

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

Executive Assistant

Sewickley, PA 15143
$50,000–$60,000
Full-Time | Onsite

About the Company

Our client is a well-established and steadily growing nonprofit organization dedicated to making a meaningful impact in the community. They offer a collaborative, supportive culture where team members genuinely enjoy helping one another and are passionate about the organization’s mission.

Executive Assistant Responsibilities

• Provide high-level administrative support to the Chief Operations Officer and Senior Leadership team.
• The Executive Assistant will manage complex calendars, schedule meetings, and coordinate travel arrangements and executive itineraries.
• Prepare confidential correspondence, reports, presentations, and meeting materials.
• Serve as the primary point of contact for internal and external stakeholders while maintaining professionalism and discretion.
• The Executive Assistant will coordinate executive meetings, agendas, and follow-up on key action items.
• Assist with special projects and executive initiatives from planning through completion.
• Welcome visitors, answer the main phone line, and help coordinate office events and employee engagement activities.
• The Executive Assistant will prioritize multiple deadlines while maintaining strict confidentiality and supporting day-to-day executive operations.

Preferred Qualifications for the Executive Assistant Role

• Bachelor’s degree preferred.
• 2–3 years of experience supporting C-level executives or senior leadership.
• Strong organizational, communication, and multitasking skills with exceptional attention to detail.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Ability to handle confidential information with professionalism and exercise sound judgment in a fast-paced environment.