Executive Assistant

Ascendion; Seattle (WA); On-site; USD 45,000 - 72,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Disability insurance (long-term)

Paid time off (5 personal days per cal

10-15 days of paid vacation

6 paid holidays and 1 floating holiday

Ascendion Learning Management System

Job summary

Ascendion, Seattle, WA, is seeking an Executive Assistant to provide proactive administrative support to multiple executives, manage complex calendars, coordinate travel, and plan meetings and events. The role requires logistics coordination, cross-functional collaboration, and strong organizational skills in a fast-paced tech environment.

The salary range for this position is $45,000 to $72,000 annually, with benefits including health, dental, vision, 401(k), disability coverage, paid time off,

Qualifications

• Provide proactive administrative support to multiple executives, including complex calendar management, scheduling, priorities, and logistics.
• Serve as a key point of contact for the department, responding to inquiries, coordinating with cross-functional partners, and welcoming visitors.
• Plan and coordinate meetings, including scheduling, conference room setup, audiovisual support, hospitality, agendas, and meeting notes as needed.

Responsibilities

• Coordinate domestic and international executive travel, including flights, accommodations, ground transportation, and itinerary changes.
• Lead onsite event planning and logistics, including venue coordination, travel, lodging, agendas, materials, supplies, and other event requirements.

Skills

Executive support

Calendar management

Travel coordination

Event planning

Cross-functional coordination

Job description

Ascendion is an AI-native software engineering disruptor helping businesses innovate faster, smarter, and with greater impact. We partner with enterprise clients across North America, the UK, Europe, and APAC to solve complex challenges in data, experience design, software product engineering, and workforce transformation. Powered by expert engineers, thousands of AI agents, and our Engineering to the Power of AI (EngineeringAI) method, we deliver measurable outcomes that build trust, unlock value, and accelerate growth.
Learn more at https://ascendion.com/.

Engineering to the Power of AI™, AAVA™, Engineering AI , Engineering to Elevate Life™, Enterprise Platforms AI , Data & Insights AI , Experience AI , GCC AI , Operations AI , Platform Engineering AI , Product AI , and Quality Engineering AI are trademarks or service marks of Ascendion ® . AAVA™ is pending registration. Unauthorized use is strictly prohibited.

Ascendion | Engineering to elevate life

About Ascendion

About Ascendion

Ascendion is an AI-native software engineering disruptor helping businesses innovate faster, smarter, and with greater impact. We partner with enterprise clients across North America, the UK, Europe, and APAC to solve complex challenges in data, experience design, software product engineering, and workforce transformation. Powered by expert engineers, thousands of AI agents, and our Engineering to the Power of AI (EngineeringAI) method, we deliver measurable outcomes that build trust, unlock value, and accelerate growth.
Learn more at https://ascendion.com/.

Engineering to the Power of AI™, AAVA™, Engineering AI , Engineering to Elevate Life™, Enterprise Platforms AI , Data & Insights AI , Experience AI , GCC AI , Operations AI , Platform Engineering AI , Product AI , and Quality Engineering AI are trademarks or service marks of Ascendion ® . AAVA™ is pending registration. Unauthorized use is strictly prohibited.

Ascendion | Engineering to elevate life

We have a culture built on opportunity, inclusion, and a spirit of partnership. Come, change the world with us:

• Build the coolest tech for the world's leading brands
• Solve complex problems - and learn new skills
• Experience the power of transforming digital engineering for Fortune 500 clients
• Master your craft with leading training programs and hands-on experience

Experience a community of change makers!

Join a culture of high-performing innovators with endless ideas and a passion for tech. Our culture is the fabric of our company, and it is what makes us unique and diverse. The way we share ideas, learning, experiences, successes, and joy allows everyone to be their best at Ascendion.

About Ascendion

Ascendion is a full-service digital engineering solutions company. We make and manage software platforms and products that power growth and deliver captivating experiences to consumers and employees. Our engineering, cloud, data, experience design, and talent solution capabilities accelerate transformation and impact for enterprise clients. Headquartered in New Jersey, our workforce of 6,000+ Ascenders delivers solutions from around the globe. Ascendion is built differently to engineer the next.

Ascendion | Engineering to elevate life

We have a culture built on opportunity, inclusion, and a spirit of partnership. Come, change the world with us:

• Build the coolest tech for the world's leading brands
• Solve complex problems - and learn new skills
• Experience the power of transforming digital engineering for Fortune 500 clients
• Master your craft with leading training programs and hands-on experience

Experience a community of change makers!

Join a culture of high-performing innovators with endless ideas and a passion for tech. Our culture is the fabric of our company, and it is what makes us unique and diverse. The way we share ideas, learning, experiences, successes, and joy allows everyone to be their best at Ascendion.

About the Role:

Title:Executive Assistant

Location:Seattle, WA

Skills & Qualifications Required

Position Requirements:

• Provide proactive administrative support to multiple executives, including complex calendar management, scheduling, priorities, and logistics.
• Serve as a key point of contact for the department, responding to inquiries, coordinating with cross-functional partners, and welcoming visitors.
• Plan and coordinate meetings, including scheduling, conference room setup, audiovisual support, hospitality, agendas, and meeting notes as needed.
• Coordinate domestic and international executive travel, including flights, accommodations, ground transportation, and itinerary changes.
• Lead onsite event planning and logistics, including venue coordination, travel, lodging, agendas, materials, supplies, and other event requirements.

Salary Range:The salary for this position is between $45,000 - $72,000 annually. Factors which may affect pay within this range may include geography/market, skills, education, experience, and other qualifications of the successful candidate.

Benefits:The Company offers the following benefits for this position, subject to applicable eligibility requirements: [medical insurance] [dental insurance] [vision insurance] [401(k) retirement plan] [long-term disability insurance] [short-term disability insurance] [5 personal day accrued each calendar year. The Paid time off benefits meet the paid sick and safe time laws that pertains to the City/ State] [10-15 day of paid vacation time] [6 paid holidays and 1 floating holiday per calendar year] [Ascendion Learning Management System]

Position Information