Executive Assistant

LHH; Seattle (WA); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

PTO accrual up to 120 hours/year

9 paid holidays

Paid parental leave (up to 6 weeks)

Medical, dental, vision insurance

401k plan or deferred compensation

Job summary

LHH is seeking a highly organized Executive Assistant to provide dedicated support to the CEO in Seattle. The role handles the CEO’s calendar, meetings, travel, and presentation materials, ensuring readiness for internal and external engagements.

The ideal candidate will be detail-oriented, professional, and thrive in a fast-paced environment while exercising sound judgment and discretion.

Qualifications

• 5+ years of Executive Assistant experience supporting C-suite executives.
• Expertise in complex calendar management.
• Experience coordinating domestic and international travel.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and attention to detail.
• Proficient with Microsoft Office Suite (Outlook, PowerPoint, Word).

Responsibilities

• Manage and maintain the CEO’s dynamic calendar, prioritizing meetings and commitments.
• Coordinate scheduling across internal leadership, clients, board members, and external stakeholders.
• Prepare meeting agendas, presentations, reports, and briefing materials in advance.
• Serve as a liaison between the CEO and internal/external contacts with timely follow-up.
• Coordinate travel arrangements including flights, accommodations, and itineraries.
• Anticipate conflicts and propose solutions to optimize CEO time.
• Track action items and follow-ups from meetings and discussions.
• Support executive communications and meeting logistics.

Skills

Executive support

Calendar management

Travel coordination

Communication

Multitasking

Discretion

MS Office Suite

Tools

MS Office

Job description

A client of ours at LHH is seeking a highly organized and proactive Executive Assistant to provide dedicated support to the CEO. This role is responsible for managing a complex executive calendar, coordinating meetings and travel, preparing agendas and presentation materials, and ensuring the CEO is well-prepared for internal and external engagements. The ideal candidate is detail-oriented, professional, and thrives in a fast-paced environment while exercising sound judgment and discretion.

Key Responsibilities

• Manage and maintain the CEO’s dynamic calendar, prioritizing meetings, appointments, and competing demands.


• Coordinate scheduling across internal leadership teams, clients, board members, and external stakeholders.


• Prepare meeting agendas, presentations, reports, briefing documents, and supporting materials in advance of meetings.


• Serve as a liaison between the CEO and internal/external contacts, ensuring timely communication and follow-up.


• Coordinate travel arrangements, including flights, accommodations, ground transportation, and itineraries.


• Anticipate scheduling conflicts and proactively recommend solutions to optimize the CEO’s time and priorities.


• Track action items and follow-ups resulting from meetings and executive discussions.


• Support executive communications, correspondence, and meeting logistics.

Qualifications

• 5+ years of Executive Assistant experience supporting C-suite executives, preferably a CEO, President, or equivalent senior leader.


• Demonstrated expertise in complex calendar management and executive scheduling.


• Strong experience coordinating domestic and international travel.


• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.


• Excellent written and verbal communication skills.


• High level of professionalism, discretion, and attention to detail.


• Proficiency with Microsoft Office Suite, Outlook, Teams, PowerPoint, and related business applications.

Benefits Include:

• Personal Time Off (PTO) is offered on an accrual basis up to 120 hours a year with an increase after tenure, 9 Paid Holidays, and up to 6 weeks of Paid Parental Leave (Washington State). PTO and holiday hours are prorated based on hire date within the calendar year


• Paid Sick Leave where applicable by State law


• Benefit offerings for full-time employment include medical, dental, vision, term life and AD&D insurance, short-term and long-term disability, additional voluntary benefits, and a 401k plan or a non-qualified deferred compensation plan

Equal Opportunity Employer/Veterans/Disabled

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act


• Los Angeles City Fair Chance Ordinance


• Los Angeles County Fair Chance Ordinance for Employers