Executive Assistant

LHH; Kirkland (WA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

PTO accrual 120 hours/year

9 paid holidays

Parental leave up to 6 weeks

Medical insurance

Dental insurance

Vision insurance

401k or deferred compensation

Job summary

LHH Recruitment Solutions in Kirkland, WA is seeking an Executive Assistant to support the CEO with day-to-day administration including correspondence, calendar management, travel arrangements, expense reporting and document management.

The role focuses on high-level administrative support, calendar coordination, travel logistics, and ensuring accurate, confidential handling of information as the organization grows.

Qualifications

• 5+ years of experience providing administrative support to executives.
• Proficiency with heavy calendaring and travel management.
• Strong proofreading and editing.
• Excellent communication and organization.
• Ability to handle confidential information.
• Willingness to learn and adapt.

Responsibilities

• Manage the CEO's complex calendar and prioritize ever changing schedules and meetings.
• Manage all travel arrangements and itinerary
• Assist with daily communications for executives including inbox and messages
• Document management to include proofreading and editing
• Compile and manage expense reporting and monthly reporting for accounting department
• Assist in the planning and execution of various company-wide events
• Collaborate with other executive staff team members and provide assistance to other team members as needed

Skills

Executive support

Calendar management

Travel management

Communication

Proofreading

Confidential information handling

Organization

Learning aptitude

Job description

LHH Recruitment Solutions is hiring for an Executive Assistant to join a growing organization located in Kirkland, WA. This person will be responsible for supporting the CEO with day to day administration to include correspondence, complex calendar management, travel arrangements, expense reporting and document management.

What you’ll be doing:

• Manage the CEO's complex calendar and prioritize ever changing schedules and meetings
• Manage all travel arrangements and itinerary
• Assist with daily communications for executives including inbox and messages
• Document management to include proofreading and editing
• Compile and manage expense reporting and monthly reporting for accounting department
• Assist in the planning and execution of various company-wide events
• Collaborate with other executive staff team members and provide assistance to other team members as needed

Qualifications needed:

• 5+ years of experience providing administrative support to executive(s)
• Proficiency with heavy calendaring and travel management
• Strong desire and aptitude for learning with inquisitive mind
• Highly organized, detail oriented and effective communicator
• Strong proofreading and editing
• Proven ability to handle confidential information
• A passion to serve and anticipate needs

Benefits Include:

• Personal Time Off (PTO) is offered on an accrual basis up to 120 hours a year with an increase after tenure, 9 Paid Holidays, and up to 6 weeks of Paid Parental Leave (Washington State). PTO and holiday hours are prorated based on hire date within the calendar year
• Paid Sick Leave where applicable by State law
• Benefit offerings for full-time employment include medical, dental, vision, term life and AD&D insurance, short-term and long-term disability, additional voluntary benefits, and a 401k plan or a non-qualified deferred compensation plan

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers