Executive Assistant

Confidential; Santa Barbara (CA); On-site; USD 85,000 - 120,000; Full time

Job summary

Confidential is seeking an Executive Assistant to support a senior executive in a fast-paced, high-performance environment. This on-site role requires hospitality-minded professionalism, impeccable calendar management, and proactive support across time zones.

The ideal candidate has 3–5+ years in an EA role, a bachelor’s degree, and proven experience coordinating international travel, complex itineraries, and discreet communications with internal and external stakeholders.

Qualifications

• 3–5+ years of Executive Assistant experience.
• Bachelor’s degree required.
• Experience managing complex calendars across multiple time zones.
• Experience coordinating international travel and itineraries.
• Strong written communication and discretion.

Responsibilities

• Manage senior executive's calendar and schedule.
• Coordinate cross-time-zone travel and itineraries.
• Prepare detailed travel logistics and approvals.
• Handle executive correspondence and stakeholder communications.
• Coordinate client gifts and sensitive information.

Skills

Calendar management

Travel coordination

Stakeholder communications

Discretion

Written communication

Education

Bachelor's degree

Job description

This is an exceptional opportunity to join a highly regarded investment firm as an Executive Assistant supporting a senior executive. This position is ideal for a hospitality-minded professional who thrives in a fast-paced environment and who can seamlessly manage a complex calendar, coordinate extensive international travel, and anticipate an executive's needs before they arise. The position is fully on-site, five days a week, and will primarily operate on East Coast hours, generally beginning around 7:00–7:30 a.m., with occasional flexibility required.

Who We\'re Looking For

The ideal candidate brings 3–5+ years of Executive Assistant experience, preferably within financial services or a similarly high-performance environment. A bachelor\'s degree is required.

We\'re seeking someone who can exercise exceptional judgment and balance several tasks at once, with proven experience managing complex calendars, coordinating across multiple time zones, and supporting international travel arrangements. The executive travels frequently, requiring detailed itineraries, planned logistics, and seamless navigation of multiple time zones. Exceptional attention to detail, expense management, discretion, and strong written communication skills are critical. This person will serve as a trusted extension of the executive, managing internal and external stakeholder communications, coordinating client gifts, and handling executive correspondence.

What to Expect

This is a high-performance environment where urgency, accuracy, and attention to detail are highly valued. The ideal candidate is someone who constantly strives to take ownership and goes above and beyond in their tasks, motivated to deliver an exceptional experience to the people they support.