Scheduler/Executive Assistant to C-suite

Hawthorne Lane; Washington (District of Columbia); On-site; USD 80,000 - 130,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

Job summary

An innovative firm is seeking a Scheduler/Executive Assistant for the C-suite, offering a dynamic work environment focused on client success. The ideal candidate will excel in calendar management, strategic planning, and proactive problem-solving. This role involves high-level support, including travel coordination and liaising with clients. Join a collaborative team that values diverse backgrounds and fosters an inclusive workplace. If you thrive in a fast-paced setting and are committed to excellence, this opportunity is perfect for you.

Qualifications

• 3+ years of experience in a high-intensity environment with heavy calendar management.
• Excellent writing skills for creating concise and effective written material.

Responsibilities

• Provide high-level support by managing calendars and coordinating travel.
• Serve as a gatekeeper for internal and external contacts.

Skills

Calendar Management

Business Communication

Proactive Problem Solving

Strategic Planning

Client Management

Education

Bachelor's Degree

Job description

Scheduler/Executive Assistant to C-suite

Scheduler/Executive Assistant to C-suite

This range is provided by Hawthorne Lane. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$80,000.00/yr - $130,000.00/yr

Are you highly effective at scheduling, polished when interacting across internal and external contacts and able to pivot between shifting priorities? This international firm is seeking a Scheduler/Executive Assistant for the C-suite, ideally with previous Hill scheduling experience. The ideal professional understands how to prioritize and shift between tasks in a moment’s time. This role offers a fast pace of work with a client-minded team of leaders.

Key Responsibilities:

• Provide high-level business support by maintaining a busy calendar, managing travel coordination, and liaising on behalf of the Executive.
• Schedule and coordinate meetings, appointments and events across the Executive’s client base.
• Serve as a gatekeeper and point of contact for internal and external contacts, and vendors to relay important information and keep track of critical documents.
• Take accurate meeting notes and provide follow-up materials.
• Assist in client management and business development efforts.
• Handle expense reports and financial tracking spreadsheets.
• Provide administrative support to leadership through exceptional written material, including but not limited to, memos, email communication, meeting materials, slide decks, reports, etc.
• Consistently learn and adapt to changing priorities and offer guidance on time management, deadlines and project management.

Why You’ll Love Working Here:

• This firm is committed to fostering collaborative teams who work towards one goal.
• Accessibility to clients is what drives success across the team.

What We’re Looking For:

• Business eloquence. You are Degreed with over three years of experience in a high-intensity environment with heavy calendar management; Hill Schedulers are encouraged to apply!
• Proactive. You thrive on staying a step ahead and anticipating what needs to get done.
• Strategic. You bring an analytical brain to tasks and possess an eye for improvement to processes and efficiency.
• Committed. You are flexible to your leadership, understanding duty calls outside of standard working hours.
• Excellent writer. You use your business acumen and thinking cap to craft compelling, concise and effective written material.
• Sophisticated. You understand the level of communication and composure when putting out fires.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Public Relations and Communications Services and International Affairs

Referrals increase your chances of interviewing at Hawthorne Lane by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

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