Executive Assistant

GCI General Contractors; San Francisco (CA); On-site; USD 112,500 - 137,500; Full time

Job summary

A prominent construction firm in San Francisco is seeking an experienced Executive Assistant to support its President and Vice President. This role emphasizes high-level organizational skills and proactive communication to ensure smooth operations. The ideal candidate will manage complex calendars, coordinate logistics, and maintain strong client relationships. This is a fully in-person role requiring collaboration with leadership and team members daily. Competitive starting salary of $125k depending on experience.

Qualifications

• 5+ years supporting senior executives.
• Strong communication and organizational skills.
• Able to manage multiple priorities with discretion.

Responsibilities

• Manage and prioritize complex calendars for executives.
• Draft emails, presentations, and other materials.
• Prepare agendas and materials for meetings.

Skills

Highly organized

Proactive

Clear communicator

Detail-oriented

Job description

GCI General Contractors is a Bay Area builder focused on high-end tenant improvements, infrastructure, laboratories, and complex renovations. We work with leading owners, architects, and partners to deliver spaces that elevate how people work and connect.

We believe strong projects come from strong teams, built on trust, accountability, and a commitment to delivering. Our culture is grounded in our core values: Grateful. Nimble. Fair. Passion to Deliver.

At the end of the day, we’re not just building projects, we’re creating environments where people thrive.

The Opportunity

We’re looking for an exceptional Executive Assistant to support our President and Vice President. Both roles span a wide range of responsibilities across strategy, client relationships, preconstruction, and day-to-day operations.

This isn’t a traditional administrative role.

We’re looking for someone who can bring structure and consistency to a fast-moving environment, help prioritize what matters most, and keep things moving forward. Someone who is comfortable working across a variety of tasks and can adapt as priorities shift.

The right person is proactive, organized, and takes pride in doing things well. Just as important, they understand how to interact with people in a thoughtful, professional way - both internally and externally.

This role is based at our San Francisco headquarters and requires in-person attendance five days a week to ensure seamless support for our executives.

What Success Looks Like

• Time is organized and aligned with priorities
• Meetings are prepared and productive
• Follow-ups are clear and don’t get lost
• Communication is timely and reflects our standards
• The executives can stay focused on high-value work

Key Responsibilities

Executive Support & Coordination

• Manage and prioritize complex calendars for both executives
• Coordinate travel and logistics with attention to detail
• Stay ahead of shifting priorities and keep schedules aligned
• Help manage inbound requests and access in a thoughtful way

Communication & Relationships

• Act as a point of coordination across teams and external partners
• Draft emails, presentations, and other materials as needed
• Support ongoing client outreach and relationship tracking
• Maintain CRM updates and contact lists

Meetings & Follow-Through

• Prepare agendas and materials for meetings
• Track action items and help ensure follow-through
• Support coordination across teams to keep things aligned

Administrative Support

• Manage expenses and related reporting
• Keep documents, contacts, and information organized
• Coordinate internal meetings and events

Projects & Preconstruction Support

• Assist with research, data gathering, and internal initiatives
• Support light preconstruction coordination as needed
• Look for ways to improve how we operate and stay organized

Who You Are

• Highly organized and detail-oriented
• Proactive and able to stay ahead of needs
• Clear and professional communicator
• Service-oriented and team-focused
• Takes ownership and follows through
• Good judgment and strong interpersonal awareness

Qualifications

• 5+ years supporting senior executives
• Strong communication and organizational skills
• Able to manage multiple priorities with discretion
• Client-facing experience
• AEC or construction experience is helpful but not required

This is a fully in-person role based in our San Francisco office. Working alongside the executives and team day-to-day is important to the success of this position.

Why GCI

You’ll be part of a team that values quality, accountability, and continuous improvement, with direct exposure to leadership and how decisions get made.

You’ll have the opportunity to work closely with senior leaders, gain insight into how projects are delivered, and play a meaningful role in keeping things running smoothly.

Language

$125k Starting - DOE

Equal Opportunity Employer:

GCI, Inc. is an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.