Assistant Project Accountant

GCI General Contractors; San Francisco (CA); On-site; USD 70,000 - 75,000; Full time

Job summary

A premier commercial general contracting firm in San Francisco is seeking an Assistant Project Accountant to support the project team with client invoices and financial reports. The role requires a Bachelor’s degree in accounting or finance, strong critical thinking, attention to detail, and excellent communication skills. The position is office-based and offers a salary range of $70-$75k depending on experience. Join us in building environments where people thrive.

Qualifications

• Bachelor's degree in accounting or finance preferred or equivalent.
• Candidate must possess strong critical thinking and attention to detail.
• Excellent verbal and written communication skills are essential.

Responsibilities

• Support all aspects of project accounting, including client billing preparation.
• Review vendor invoices accurately using commitments and within assigned timelines.
• Resolve discrepancies with invoices with project teams and vendors.

Skills

Critical thinking

Attention to detail

Excellent communication skills

Technology skills including Microsoft Office Suite

Ability to multitask and prioritize

Education

Bachelor's degree in accounting or finance preferred

Tools

Vista accounting software

Microsoft Excel

Job description

GCI is a premier commercial general contracting firm based in the San Francisco Bay Area. From innovative start-up offices to polished law firms to state-of-the-art labs, our mission is to build environments where people thrive.

The Assistant Project Accountant’s primary responsibility is to support the project accountants and project team regarding client invoices, payments, reports, and any other duties related to the project.

They will work closely with various Project Accountants to assist with compiling billings, collecting the required back up and supporting the accounting department on various projects and tasks.This position can be based out of either of our offices ~ San Francisco -or- Mountain View. This is an in-office position.

Minimum Qualifications

• Bachelor’s degree in accounting or finance preferred or equivalent
• Critical thinking and Attention to detail
• Ability to work independently and collaboratively with others
• Reflect GCI Core Values – Fair, Grateful, Nimble and a Passion to Deliver
• Candidate must have the ability to multitask, prioritize, and organize efficiently
• Excellent communication skills, both verbal and written
• Technology skills, including Microsoft Office Suite. Advanced proficiency in Excel.
• Personable and Dependable

Responsibilities include, but are not limited to:

• Support all aspects of project accounting, including assisting with and preparing client billing, among other responsibilities as needed.
• Ensure the project is set up and maintained in Vista and in alignment with other software’s
• Reviewing vendor invoices accurately using commitments and within assigned timeline.
• Imports estimates, assist with job cost adjustments, ensure change orders are entered correctly
• Resolve any discrepancy with invoices with project team and vendors
• Assist and/or prepare client billings including collection and attachment of any required documentation (receipts, timecards, lien waivers)
• Collect and track compliance documents
• Collect aging receivables monthly, including responding to any client request for additional documentation required for release of funding
• Review timecard entries to jobs weekly if necessary
• Ensure correct match up of contract items with phase codes
• Review job reports periodically and flag any overbudget or misclassified items
• Perform contract close on completed projects
• Assist AP in responding to vendor inquiries related to projects assigned
• Ad-hoc financial reporting as required by client, Accounting Department or PMs
• Clerical task and ad hoc reporting assigned by Controller/CFO

Language

$70-$75k DOE

About GCI

GCI is a premier commercial general contracting firm that specializes in tenant improvements, laboratories, base building renovations, and infrastructure.

From dynamic start-up offices to cutting-edge labs, our mission is to build environments where people thrive. We believe that small, nimble teams, close collaboration, and open communication are the keys to any successful construction project. And most of all, we believe in delivering our clients exceptional quality workmanship and unparalleled service, every time.

Our team lives and breathes our core values every day, which are: Be fair; Be nimble; Be grateful; Have a passion to deliver.

Founded in 1992, GCI has three offices in the Bay Area and serves industry leaders in Biotechnology, Environmental Services, Finance, Health & Wellness, Law, Media, Real Estate, Retail, Manufacturing and Technology.

Equal Opportunity Employer

GCI, Inc. is an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.