Executive Assistant

Zipongo; San Francisco (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

Zipongo is seeking a dynamic Executive Assistant to support the CEO and Management Team in San Francisco. The role involves managing calendars, travel, and events while participating in high-priority projects.

The ideal candidate has a Bachelor’s degree and at least three years of administrative experience in healthcare. Proficiency with Google Apps and strong communication skills are essential. Join a team committed to innovative healthcare solutions and enjoy a collaborative work environment.

Qualifications

• At least 3 years’ experience effectively supporting a senior executive in a public health or healthcare setting.
• Ability to multitask and prioritize daily workload.
• Strong experience in setting agendas, managing effective meeting flow, and organizing travel.

Responsibilities

• Provide core administrative support to our CEO.
• Maintain sensitive and complex calendars for domestic and international travel.
• Help drive lead generation via relationships and research efforts.

Skills

Project/time management skills

Proficiency with Google Apps

Excellent oral and written communication skills

Salesforce/CRM tools

Education

Bachelor’s degree; public health, nutrition or marketing experience

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Job description

The focus of Zipongo is Eating Well Made Simple. WeprovideFoodsmart population health (FoodSmart population nutrition analytics & FoodsMart ad-free buying with options ranging from Amazon & Sun Basket to GrubHub & Compass Cafes), Telenutrition, and Foodscripts (health plans subsidize food) disease reversal programs to hundreds of employers and 5 of the 7 largest health plans in the US.

Job Description

Zipongo is looking for a dynamic and creative individual to support the CEO and Management Team as an Executive Assistant. You will be the glue to hold everything together - from calendaring, travel and office management, to marketing, event management and sales operations, you will participate in confidential and high priority efforts to support Zipongo's goals. We are looking for an EA who has a natural passion for learning and culture development, enjoys taking on new tasks and projects, and who excels at being mindful of details and key business development relationships in an energetic healthcare market.

You will:

Provide core administrative support to our CEO and supplemental support to our COO and CFO

Maintain sensitive and complex calendars, domestic and international travel, requiring coordination with both internal and external executives, partners, and EAs.

Be the CEO's right hand by attending important meetings, occasionally requiring travel for key events, and being an active participant and knowledgeable resource, while ensuring executive preparation and effectiveness.

Manage projects simultaneously, identifying gaps and taking ownership of projects; compiling and preparing material and agendas for team meetings, such as all-hands presentations and events. The EA will also be a valued member of the Marketing and Sales team, helping to drive lead generation vis-à-vis the relationships of the CEO, your own research efforts and relationships with key market partners.

Develop an understanding of the team and field requests from members, as well as internal and external contacts, making a point to be available and approachable.

Maintain relationships and strong communication with collaborators to help support team programs and goals.

Qualifications

• Bachelor’s degree; public health, nutrition and marketing experience a plus
• At least 3 years’ experience effectively supporting a senior executive in a public health or healthcare setting
• Excellent project/time management skills
• Ability to multitask and prioritize daily workload
• Proficiency with Google Apps (Calendar, Gmail, etc)Microsoft Excel, PowerPoint andWord
• Comfort with Salesforce/ CRM tools, and sales and marketing research and outreach
• Strong experiencing calendaring, setting agendas and managing effective meeting flow,and organizing travel
• Excellent oral and written communication skills
• Ability to communicate clearly/concisely with internal and external people, build strong relationships with external assistants and collaborators and internal team members,and work well with all levels of management.

Additional Information

All your information will be kept confidential according to EEO guidelines.