Executive Assistant

The Forged Agency; San Diego (CA); On-site; USD 34,440 - 48,216; Part time

Job summary

A modern marketing consultancy in San Diego is seeking a part-time Executive Assistant to support senior executives. The successful candidate will manage calendars, coordinate meetings, and handle administrative tasks. Proficiency in executive assistance, strong communication skills, and organizational abilities are essential. A Bachelor’s degree or equivalent experience is preferred. Join a team focused on delivering impactful marketing solutions and drive business success together.

Qualifications

• 1-2 years of experience in a marketing or media agency is a plus.
• Ability to handle confidential information with discretion.
• Previous experience as an executive or administrative assistant preferred.

Responsibilities

• Provide dedicated support to senior executives.
• Manage calendars and organize business schedules.
• Prepare detailed expense reports and high-quality documentation.

Skills

Executive Administrative Assistance

Calendar Management

Communication Skills

Organizational Skills

Problem Solving

Education

Bachelor’s degree or equivalent experience

Tools

Google Business Apps

Microsoft Office Suite

Trello

Job description

The Forged Agency is a modern marketing consultancy and execution partner tailored for ambitious brands, offering a unique combination of CMO-level leadership, senior talent integration, and end-to-end services across strategy, branding, digital, and advertising. Working with startups, growth-stage companies, and established enterprises, the agency delivers solutions designed for clarity, quick scalability, and impactful outcomes. Services include strategic planning, brand development, performance marketing, content production, social media, website optimization, and marketing automation. The Forged Agency operates as an extension of its clients' leadership teams, focusing on driving tangible growth and business success.

Role Description

This is a part-time, on-site role for an Executive Assistant based in San Diego, CA. The Executive Assistant will provide dedicated support to senior executives, manage calendars, organize business schedules, coordinate meetings, and handle day-to-day administrative tasks. Additional responsibilities include preparing detailed expense reports, producing high-quality documentation, and maintaining effective communication with internal and external stakeholders. The role involves ensuring the seamless execution of administrative operations to enhance team efficiency.

Qualifications

• 1-2 Years of Experience in a Marketing, Digital or Media Agency a Plus
• Proficiency in Executive Administrative Assistance and managing complex schedules
• Experience handling Expense Reports and providing Executive Support
• Strong Communication skills, including written and verbal proficiency
• Knowledge and expertise in Administrative Assistance tasks
• Excellent organizational and time management skills
• Proficiency in using office productivity tools and technology (Google Business Apps, Microsoft, Trello, etc.)
• Ability to handle confidential information with discretion
• High attention to detail and problem-solving abilities
• Previous experience as an executive or administrative assistant preferred
• Bachelor’s degree or equivalent experience in a related field is a plus

Seniority level

• Mid-Senior level

Employment type

• Part-time

Job function

• Administrative
• Advertising Services