Executive Assistant

Garg Consulting Services, Inc.; Rocky Hill (CT); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Medical Insurance

401(k) Plan

PTO & Holidays

Performance Bonuses

Gym membership reimbursement

Job summary

Garg Consulting Services, Inc. in Rocky Hill, CT is seeking an organized Executive Assistant to provide daily administrative and operational support across multiple departments.

You will serve as the CEO’s primary point of contact for administrative functions, calendar management, travel arrangements, and document preparation. This full-time, in-person role requires 2–4 years of EA experience, strong communication, and proficiency with Microsoft Office.

Qualifications

• 2–4 years of experience in an Executive Assistant or similar role.
• Associates degree (A.S.) or higher required.
• Strong organizational and time management skills.
• Excellent verbal and written communication.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with scheduling and document preparation.
• Ability to multitask, prioritize, and meet deadlines.

Responsibilities

• Provide administrative support including scheduling, calendar management, and document preparation
• Coordinate meetings and prepare meeting materials
• Serve as the primary point person for the CEO for all administrative functions, including disseminating information and coordinating follow-up across administrative departments
• Provide direct administrative support to the CEO, including calendar management, correspondence, meeting coordination, and document preparation
• Serve as the functional administrative lead for the administrative team meetings, including agenda coordination, tracking action items, and follow-up
• Manage professional correspondence via email, phone, and written communication
• Answer and route incoming phone calls, serving as a professional first point of contact
• Coordinate domestic travel arrangements
• Provide cross-functional administrative support to HR, Accounting, and Engineering Teams
• Serve as the primary point of contact for office facilities and day-to-day building needs
• Coordinate with property management and external vendors for maintenance, cleaning, utilities, and repairs
• Submit, track, and follow up on facilities and maintenance requests
• Support office safety, cleanliness, and overall workplace readiness
• Assist with office moves, workstation setup, and space organization
• Maintain vendor contact information, service schedules, and facilities related documentation
• Order office supplies and manage inventory for common areas and workspaces
• Coordinate bi-weekly office lunches, including food ordering, setup, and cleanup
• End-to-end management of company functions

Skills

Time management

Communication

Organizational skills

Microsoft Office

Scheduling

Documentation

Education

Associates degree or higher

Tools

Microsoft Office Suite

Job description

Description

Executive Assistant

Job Details

• Location: Rocky Hill, CT
• Job Type: Full-Time
• Workplace: In-Person
• Pay: $25.00 - $35.00 per hour

About Garg Consulting Services Inc.

Garg Consulting Services, Inc. is a multidisciplinary engineering and consulting firm specializing in transportation infrastructure, bridge inspection, and DOT projects throughout the Northeast. Garg supports state and local transportation agencies with high-quality engineering services on complex public infrastructure programs.

Position Overview

We are seeking a highly organized and detail-oriented Executive Assistant to provide daily administrative and operational support across multiple departments. This role is ideal for a proactive professional with strong communication skills who thrives in a fast-paced office environment. The Executive Assistant will serve as the primary point person for the CEO for all administrative functions.

Key Responsibilities

Administrative & Operational Support

• Provide administrative support including scheduling, calendar management, and document preparation
• Coordinate meetings and prepare meeting materials
• Serve as the primary point person for the CEO for all administrative functions, including disseminating information and coordinating follow-up across administrative departments
• Provide direct administrative support to the CEO, including calendar management, correspondence, meeting coordination, and document preparation
• Serve as the functional administrative lead for the administrative team meetings, including agenda coordination, tracking action items, and follow-up
• Manage professional correspondence via email, phone, and written communication
• Answer and route incoming phone calls, serving as a professional first point of contact
• Coordinate domestic travel arrangements
• Provide cross-functional administrative support to HR, Accounting, and Engineering Teams

Office Operations & Facilities Coordination

• Serve as the primary point of contact for office facilities and day-to-day building needs
• Coordinate with property management and external vendors for maintenance, cleaning, utilities, and repairs
• Submit, track, and follow up on facilities and maintenance requests
• Support office safety, cleanliness, and overall workplace readiness
• Assist with office moves, workstation setup, and space organization
• Maintain vendor contact information, service schedules, and facilities related documentation
• Order office supplies and manage inventory for common areas and workspaces

Events & Workplace Experience

• Coordinate bi-weekly office lunches, including food ordering, setup, and cleanup
• End-to-end management of company functions

Requirements

Required Qualifications

• 2–4 years of experience in an Executive Assistant, administrative support or similar office administration role
• Associates degree (A.S.) or higher required
• Strong organizational and time management skills
• Excellent verbal and written communication
• High attention to detail and accuracy
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with scheduling and document preparation
• Ability to multitask, prioritize, and meet deadlines

Physical Requirements

• Ability to lift and carry up to 25 pounds occasionally, with or without reasonable accommodation
• Ability to sit, stand, and walk for extended periods during the workday
• Ability to use standard office equipment and perform repetitive computer-based tasks

Preferred Qualifications

• Experience in engineering, construction, architecture, or professional services
• Event planning experience

Compensation & Benefits

• Medical, Dental, Vision Insurance
• 401(k) Retirement Plan with Company Match
• Paid Time Off (PTO) & Paid Holidays
• Performance-Based Bonuses
• Wellness perk: gym membership reimbursement

Equal Opportunity Employer

Garg Consulting Services, Inc. is an Equal Opportunity Employer.

A/A, EEO, M/F, D/V