Executive Assistant

Talentify; Rockville (MD); On-site; USD 60,000 - 90,000; Full time

Job summary

Talentify in Rockville, MD is seeking an Executive Assistant for a 6-month contract to provide comprehensive administrative support to the executive team, ensuring timely preparation of documents and reports.

The role involves managing calendars, coordinating meetings and travel, preparing materials for presentations, and assisting with special projects. Flexibility for occasional overtime and minor travel is expected.

Qualifications

• High school diploma or equivalent.
• 8+ years of related experience.
• Proficiency with word processing, spreadsheets, and presentation software.
• Experience supporting a senior executive; supervisory experience preferred.

Responsibilities

• Provide administrative support for regulatory programs, ensuring documents and reports are prepared and distributed timely.
• Prepare ad hoc reports and reviews as requested.
• Manage executives' schedules and act as primary contact for meetings.
• Coordinate meetings, travel, and event logistics for executives.
• Sort and distribute mail, memos, and notes; prepare correspondence.

Skills

Administrative support

Executive coordination

Scheduling and calendar management

Travel coordination

Education

High school diploma or equivalent

Tools

Word

Excel

PowerPoint

Job description

Project Description:
Title: Executive Assistant
Location: Rockville, MD
Duration: 6 Month contract with Possible extension
Purpose
Function

• Provides the overall administrative support for regulatory programs by assuring that documents, reports and correspondence are prepared, reconciled and distributed in a timely manner.
• Prepares ad hoc reports and conducts ad hoc reviews as requested.
• Provides assistance and administrative support for special projects including preparing materials for use in presentations.
• Manages and maintains schedules including scheduling appointments, serving as primary point of contact for executives, and assures that appropriate materials are available for meetings.
• Places outgoing calls on behalf of the executive to request information or to contact appropriate individuals for the executive.
• Schedules and organizes meetings for the executive including greeting visitors and being primary point of contact during their visits.
• Reads and analyzes incoming mail, memos and reports to determine significance and appropriate distribution.
• Prepares and edits correspondence, reports and other documents as well as prepares responses to routine inquiries.
• Prepares correspondence and other written materials from verbal direction, softcopy, or from knowledge of company policy or procedures.
• Coordinates meetings and conferences in District or Home Office and, when required, orders food and prepares meeting materials.
• Prepares agendas, meetings notes and minutes of meetings, as required.
• Makes arrangements for travel, conferences, off-site meetings, and other events.
• Works closely with the Office Manager in District as backup.
• Files correspondence and other records or forwards documents for storage.

Edu Exp

• High school diploma or equivalent.
• Eight (8) years of related experience as a secretary, administrative assistant, or similar responsibilities.
• Proficiency in the use of word processing, spreadsheet, and presentation software. Additional education or training.
• Experience providing administrative or secretarial support to a senior executive. Supervisory experience is preferred.

Work Cond
Work is normally performed in an office environment. Occasional travel may be required. Some overtime may be required. Flexibility to travel to Tysons Corner, VA when EVP & Chief Technology/Engineering Officer is on-site there