Executive Assistant

Tential Solutions; Rockville (MD); On-site; USD 65,000 - 85,000; Full time

Job summary

Tential Solutions seeks an experienced administrative professional to support regulatory programs in our Rockville, MD office. You will ensure documents, reports and correspondence are prepared, reconciled and distributed on time.

The role covers meeting coordination, executive assistance, and travel planning, with a focus on accuracy and proactive communication. The position requires strong organizational skills, a high school diploma or equivalent, and about eight years of related experience

Qualifications

• High school diploma or equivalent is required.
• Eight years of related experience as a secretary, administrative assistant, or similar role.

Responsibilities

• Provides the overall administrative support for regulatory programs by assuring that documents, reports and correspondence are prepared, reconciled and distributed in a timely manner.
• Prepares ad hoc reports and conducts ad hoc reviews as requested.
• Provides assistance and administrative support for special projects including preparing materials for use in presentations.
• Manages and maintains schedules including scheduling appointments, serving as primary point of contact for executives, and assures that appropriate materials are available for meetings.
• Places outgoing calls on behalf of the executive to request information or to contact appropriate individuals for the executive.
• Schedules and organizes meetings for the executive including greeting visitors and being primary point of contact during their visits.
• Reads and analyzes incoming mail, memos and reports to determine significance and appropriate distribution.
• Prepares correspondence and other written materials from verbal direction, softcopy, or from knowledge of company policy or procedures.
• Coordinates meetings and conferences in District or Home Office and, when required, orders food and prepares meeting materials.
• Prepares agendas, meetings notes and minutes of meetings, as required.
• Makes arrangements for travel, conferences, off-site meetings, and other events.
• Works closely with the Office Manager in District as backup.
• Files correspondence and other records or forwards documents for storage.

Skills

Administrative support

Education

High school diploma or equivalent

Job description

PURPOSE

• Provides the overall administrative support for regulatory programs by assuring that documents, reports and correspondence are prepared, reconciled and distributed in a timely manner.
• Prepares ad hoc reports and conducts ad hoc reviews as requested.
• Provides assistance and administrative support for special projects including preparing materials for use in presentations.
• Manages and maintains schedules including scheduling appointments, serving as primary point of contact for executives, and assures that appropriate materials are available for meetings.
• Places outgoing calls on behalf of the executive to request information or to contact appropriate individuals for the executive.
• Schedules and organizes meetings for the executive including greeting visitors and being primary point of contact during their visits.
• Reads and analyzes incoming mail, memos and reports to determine significance and appropriate distribution.
• Prepares and edits correspondence, reports and other documents as well as prepares responses to routine inquiries.
• Prepares correspondence and other written materials from verbal direction, softcopy, or from knowledge of company policy or procedures.
• Coordinates meetings and conferences in District or Home Office and, when required, orders food and prepares meeting materials.
• Prepares agendas, meetings notes and minutes of meetings, as required.
• Makes arrangements for travel, conferences, off-site meetings, and other events.
• Works closely with the Office Manager in District as backup.
• Files correspondence and other records or forwards documents for storage.

REQUIRMENTS

• High school diploma or equivalent.
• Eight (8) years of related experience as a secretary, administrative assistant, or similar responsibilities.