Executive Assistant

Keystone North Solutions; Riverside (CA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Professional development opportunities

Job summary

Keystone North Solutions is seeking an Executive Assistant to support its software development team in Riverside, CA. This full-time, in-office role involves managing calendars, coordinating meetings, handling communications, and assisting with project management to meet deadlines.

The ideal candidate will have a bachelor’s degree in business or related field, 3+ years of EA experience, and strong MS Office proficiency.

Qualifications

• Bachelor's degree in Business Administration, Communications, or a related field.
• Minimum of 3 years of experience in an executive assistant or administrative role.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel.
• Ability to work independently and as part of a team.
• Detail-oriented with a keen eye for accuracy.
• Experience with project management and coordination is a plus.

Responsibilities

• Manage the executive's calendar, including scheduling meetings, coordinating travel arrangements, and handling cancellations.
• Prepare and distribute agendas, meeting materials, and follow-up documents for executive meetings.
• Handle incoming and outgoing correspondence, including emails, calls, and mail, with a focus on accuracy and efficiency.
• Assist with the preparation of reports, presentations, and other executive materials.
• Coordinate with various departments to ensure smooth operations and effective communication.
• Maintain and update the executive's files, including contracts, legal documents, and other important records.
• Provide administrative support for executive events, including planning, logistics, and follow-up.

Education

Bachelor's degree in Business Administration, Communications, or related field

Tools

Microsoft Office Suite

Outlook

Word

Excel

Job description

Keystone North Solutions seeks an Executive Assistant for its software development team in Riverside, CA. This full-time, in-office role offers negotiable compensation and growth opportunities.

The Executive Assistant will be responsible for managing schedules, coordinating meetings, and handling various administrative tasks. This includes creating and maintaining calendars, scheduling appointments, and ensuring that all meetings are properly organized and attended. Additionally, the Executive Assistant will assist with project management by coordinating with team members, tracking project progress, and ensuring that deadlines are met. They will also play a crucial role in client communications, managing emails, preparing reports, and ensuring that all client inquiries are promptly addressed. The Executive Assistant will be the primary point of contact for both internal and external communications, ensuring that all messages are clear, concise, and delivered in a timely manner.

The Assistant will work in a dynamic office environment with the software development team in Riverside, CA. The workplace is collaborative and innovative.

The salary for this position is negotiable and will be determined based on the candidate's level of experience. In addition to the competitive salary, the company offers a comprehensive benefits package that includes health insurance, retirement plans, and opportunities for professional development. These benefits are designed to support the overall well-being and career growth of the employee.

The ideal candidate has a bachelor's degree in business administration or related field. They should be highly organized, proficient in Microsoft Office Suite, and fluent in English.

• Manage the executive's calendar, including scheduling meetings, coordinating travel arrangements, and handling cancellations
• Prepare and distribute agendas, meeting materials, and follow-up documents for executive meetings
• Handle incoming and outgoing correspondence, including emails, calls, and mail, with a focus on accuracy and efficiency
• Assist with the preparation of reports, presentations, and other executive materials
• Coordinate with various departments to ensure smooth operations and effective communication
• Maintain and update the executive's files, including contracts, legal documents, and other important records
• Provide administrative support for executive events, including planning, logistics, and follow-up

• Bachelor's degree in Business Administration, Communications, or a related field
• Minimum of 3 years of experience in an executive assistant or administrative role
• Excellent organizational and time-management skills
• Strong communication and interpersonal skills
• Proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel
• Ability to work independently and as part of a team
• Detail-oriented with a keen eye for accuracy
• Experience with project management and coordination is a plus