Executive Assistant

Service Specialists Ltd; Ridgeland (MS); On-site; USD 45,000 - 65,000; Full time

Job summary

Service Specialists Ltd in Ridgeland, MS is seeking an Executive Assistant to provide high-level administrative and operational support to executives in a fast-moving, entrepreneurial environment.

You will manage contracts, invoices, deadlines, and confidential information, coordinate meetings, and help keep multiple priorities moving forward with independence and professionalism.

Qualifications

• Previous experience supporting executives, business owners, or senior leadership.
• Exceptional organizational skills and attention to detail.
• Ability to manage multiple executives, projects, and deadlines simultaneously.
• Comfort working with contracts, financial documentation, invoices, and other detail-oriented business materials.
• Strong written and verbal communication skills.
• Excellent judgment, discretion, and professionalism.
• Tech-savvy and comfortable learning new systems and processes.
• Proactive, solutions-oriented approach to work.
• Ability to work independently with minimal supervision.
• Someone who naturally creates structure and stays several steps ahead.

Responsibilities

• Provide high-level administrative and operational support
• Assist with contracts, agreements, and other business documentation, including organizing, tracking, routing, and maintaining records
• Support administrative and documentation needs related to acquisitions and other business transactions
• Track deadlines, signatures, follow-ups, and outstanding items through completion
• Assist with accounts payable, invoice processing, bill entry, and related administrative accounting functions
• Maintain organized electronic files, records, and confidential business information
• Manage multiple priorities and help keep executives informed of outstanding action items
• Coordinate meetings, scheduling, correspondence, and other executive-level administrative needs
• Communicate professionally with internal team members, vendors, business partners, and outside contacts
• Identify opportunities to improve administrative processes and organization
• Handle sensitive and confidential information with a high level of discretion
• Step in wherever needed to keep the executive team organized and operating efficiently

Skills

Executive support

Organizational skills

Multitasking

Communication skills

Discretion

Proactive

Independent work

Structured approach

Job description

Service Specialists recruiting agency is seeking an Executive Assistant for a growing, privately held organization in Ridgeland. We are looking for a highly organized and dependable individual to provide high-level administrative and operational support to executives. This is a hands-on role for someone who thrives in a fast-moving, entrepreneurial environment and is naturally good at creating structure, managing details, and keeping multiple priorities moving forward. The ideal candidate is proactive, trustworthy, resourceful, and capable of taking ownership of responsibilities without requiring significant oversight.

Key Responsibilities

• Provide high-level administrative and operational support
• Assist with contracts, agreements, and other business documentation, including organizing, tracking, routing, and maintaining records
• Support administrative and documentation needs related to acquisitions and other business transactions
• Track deadlines, signatures, follow-ups, and outstanding items through completion
• Assist with accounts payable, invoice processing, bill entry, and related administrative accounting functions
• Maintain organized electronic files, records, and confidential business information
• Manage multiple priorities and help keep executives informed of outstanding action items
• Coordinate meetings, scheduling, correspondence, and other executive-level administrative needs
• Communicate professionally with internal team members, vendors, business partners, and outside contacts
• Identify opportunities to improve administrative processes and organization
• Handle sensitive and confidential information with a high level of discretion
• Step in wherever needed to keep the executive team organized and operating efficiently

What We’re Looking For

• Previous experience supporting executives, business owners, or senior leadership
• Exceptional organizational skills and attention to detail
• Ability to manage multiple executives, projects, and deadlines simultaneously
• Comfort working with contracts, financial documentation, invoices, and other detail-oriented business materials
• Strong written and verbal communication skills
• Excellent judgment, discretion, and professionalism
• Tech-savvy and comfortable learning new systems and processes
• Proactive, solutions-oriented approach to work
• Ability to work independently with minimal supervision
• Someone who naturally creates structure and stays several steps ahead

The Environment

The company offers a casual, entrepreneurial work environment, but this role requires someone who is exceptionally structured behind the scenes. The right person will be confident, accountable, and comfortable operating with a high degree of autonomy. This is ultimately a position of trust. The executive team needs someone they can hand an important task to and feel confident that it will be handled accurately, professionally, and all the way through completion.