Executive Assistant

Accentuate Staffing; Raleigh (NC); On-site; USD 60,000 - 80,000; Full time

Job summary

A staffing agency is seeking an experienced Executive Assistant to provide high-level administrative and operational support at a pharmaceutical manufacturing site in Raleigh, NC. This role includes coordinating travel, managing the Site Director's calendar, preparing documentation, and ensuring a welcoming front-office experience. Candidates should have 7–10 years of relevant experience, proficiency in Microsoft Office, exceptional organizational skills, and the ability to maintain confidentiality in a fast-paced environment.

Qualifications

• 7–10 years of executive-level administrative support experience in a relevant industry.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage multiple priorities and maintain confidentiality.

Responsibilities

• Coordinate domestic and international travel for plant employees.
• Manage the Site Director’s calendar and meetings.
• Prepare reports and presentations for site operations.
• Serve as the primary contact for visitors and callers.
• Oversee lobby operations and visitor access.
• Support purchasing activities and coordinate meals.
• Assist with reporting and administrative support for projects.

Skills

Organizational skills

Communication skills

Problem-solving skills

Attention to detail

Travel coordination

Microsoft Office Suite

Education

Bachelor’s degree in Business Administration or related field

Job description

Accentuate Staffing is seeking an experienced Executive Assistant to support a pharmaceutical manufacturing site in Raleigh, NC. This role provides high-level administrative and operational support to the Site Director, Human Resources, and plant operations, while handling confidential and sensitive information with discretion.

Responsibilities

• Coordinate domestic and international travel for plant employees and candidates, including booking, itinerary management, and expense reimbursement in accordance with corporate policies.
• Manage the Site Director’s calendar, meetings, and daily schedule, including teleconferences, site visits, and preparation of agendas and materials.
• Prepare reports, presentations, and documentation to support site operations and leadership initiatives.
• Serve as the primary point of contact for visitors and callers, ensuring a professional and welcoming front-office experience.
• Oversee lobby operations, including visitor access, security protocols, and maintaining a clean, organized reception area.
• Support purchasing activities such as ordering office supplies and coordinating meals for leadership, staff, and visitors.
• Assist with reporting, tracking, and administrative support for site projects and operational initiatives.
• Partner with Human Resources to support recruitment, onboarding, employee engagement, and recognition programs.
• Coordinate employee wellness, morale, and site culture initiatives.
• Provide administrative support to plant operations, including internal communications (newsletters, site updates), meeting and event coordination, and conference room management.
• Manage shipping and distribution activities, including FedEx and internal mail services.

Requirements

• Bachelor’s degree in Business Administration or related field (or equivalent experience).
• 7–10 years of executive-level administrative support experience, preferably in a manufacturing or pharmaceutical environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational, communication, and problem-solving skills with high attention to detail.
• Ability to manage multiple priorities, maintain confidentiality, and exercise sound judgment.
• Experience with travel coordination and executive scheduling required.
• Familiarity with pharmaceutical industry terminology is a plus.