Executive Assistant

Crumbl; Provo (UT); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

15 days PTO/year

10 paid holidays

401k with matching contribution

Job summary

Crumbl is seeking a Senior Executive Assistant to support the Chief Financial Officer. The role focuses on protecting the CFO’s time by owning calendar management, email triage, investor communications coordination, board preparation logistics, and travel planning.

The ideal candidate will partner with finance leadership to improve operating rhythms, maintain confidentiality, and ensure prompt, professional communications with stakeholders and investors. This role reports to the CFO’s office.

Qualifications

• 7+ years of executive assistant experience supporting a C-suite executive, preferably CFO, President, or CEO.
• Experience managing complex calendars, inboxes, travel, and executive communications in a fast-paced environment.
• Strong written communication skills and the ability to draft polished correspondence for senior internal and external stakeholders.
• High discretion and proven experience handling confidential business, financial, compensation, or board-related information.
• Strong organizational skills, follow-through, and the ability to manage multiple priorities with minimal oversight.

Responsibilities

• Own and optimize the CFO’s calendar with prioritized meetings, deep work blocks, travel, and leadership meetings.
• Fully manage the CFO’s inbox, triage priority items, draft replies, and route requests with discretion.
• Coordinate investor communications logistics and board prep including calendars, pre-reads, and materials.
• Gather agendas, inputs, pre-reads, and ensure stakeholders are prepared for finance leadership meetings.
• Prepare concise briefing notes and run a daily executive sync with the CFO.

Skills

Calendar management

Email triage

Executive communications

Discretion

Prioritization

Stakeholder coordination

Job description

Crumbl is seeking a high‑judgment, highly organized Senior Executive Assistant to support the Chief Financial Officer. This role is designed to protect the CFO’s time by owning calendar management, email triage, investor communications coordination, board preparation logistics, finance meeting cadence, business travel, and high‑priority follow‑through.

The ideal candidate operates as a strategic business partner, not only an administrative scheduler. This person will improve executive operating rhythms, strengthen communication flow, and help ensure the CFO remains focused on strategic finance leadership, stakeholder engagement, and critical business decisions. Scope of CFO and Executive Assistant responsibilities includes Finance, Development, and Supply Chain.

Responsibilities

Executive Calendar and Time Management

• Own and optimize the CFO’s calendar, ensuring priorities, decision‑making time, deep work blocks, travel, and internal leadership meetings are sequenced intentionally.
• Evaluate meeting requests, clarify objectives, and decline, delegate, shorten, or reschedule low‑value meetings when appropriate.
• Prepare the CFO daily and weekly by ensuring all meetings include complete agendas, attendee lists, context, logistics, and required pre‑read materials.

Email and Communication Management

• Fully manage and triage the CFO’s inbox, identifying priority items, drafting replies, routing requests, and resolving routine matters with speed and discretion.
• Draft professional internal and external correspondence on behalf of the CFO, including responses to leadership, partners, vendors, and investor contacts.
• Maintain a high standard of responsiveness, accuracy, and professionalism in written communications.

Investor and Board Support

• Coordinate investor communications logistics, including scheduling, briefing preparation, follow‑up tracking, and timely delivery of requested materials.
• Support board meeting and lender call preparation by managing calendars, timelines, logistics, draft deck coordination, pre‑read circulation, attendee confirmations, and day‑of execution.
• Act as a liaison with board member assistants, investors, external advisors, and other executive offices as needed.
• Maintain a forward‑looking calendar of recurring investor, board, and finance milestones to ensure no critical date is missed.

Finance Meeting Coordination

• Coordinate recurring finance leadership meetings, monthly and quarterly business reviews, and cross‑functional sessions led by the CFO.
• Gather agendas, collect inputs, assemble pre‑reads, and ensure the right stakeholders are prepared in advance.
• Track action items, owners, deadlines, and status updates after meetings so commitments are completed without requiring the CFO to chase follow‑through.

Briefing, Follow‑Through, and Executive Operations

• Prepare concise briefing notes for important meetings, including participant background, key issues, desired outcomes, and open decisions.
• Run a daily executive sync process with the CFO to review priorities, flagged issues, upcoming meetings, pending decisions, and next actions.
• Support smooth execution across the office of the CFO through strong coordination, documentation, and follow‑through.

Travel and Administrative Support

• Manage business travel planning, itineraries, logistics changes, and travel briefs for the CFO.
• Prepare and process expense reports, reimbursements, and administrative documentation accurately and on time.
• Handle sensitive information with complete confidentiality, professionalism, and sound judgment.

The Senior Executive Assistant will regularly perform the following activities:

• Review and reset the CFO inbox each day, prioritize incoming requests, and draft or send responses within agreed authority levels.
• Confirm meeting readiness by gathering agendas, briefing materials, financial context, and attendee information before each meeting.
• Coordinate investor calls, board prep sessions, finance leadership meetings, and cross‑functional follow‑ups.
• Track open action items across Finance and executive stakeholders and proactively remind owners until work is completed.
• Prepare travel plans, itineraries, and day‑of logistics for internal and external meetings.
• Draft polished communications and ensure requests are routed to the correct internal owner when they do not require direct CFO involvement.

Qualifications

Required Qualifications

• 7+ years of executive assistant experience supporting a C‑suite executive, preferably a CFO, President, or CEO.
• Experience managing complex calendars, inboxes, travel, and executive communications in a fast‑paced environment.
• Strong written communication skills and the ability to draft polished correspondence for senior internal and external stakeholders.
• High discretion and proven experience handling confidential business, financial, compensation, or board‑related information.
• Strong organizational skills, follow‑through, and the ability to manage multiple priorities with minimal oversight.

Preferred Qualifications

• Experience supporting a finance executive, private‑equity‑backed company, franchised business, restaurant brand, or other high‑growth consumer business.
• Comfort working with financial materials, executive dashboards, board decks, and investor communication processes.
• Experience operating in a fast‑moving executive environment with multiple senior stakeholders.

Core Competencies

• Executive judgment
• Prioritization and triage
• Stakeholder coordination
• Confidentiality and discretion
• Follow‑through and accountability

Benefits

• Medical, dental, and vision benefits
• 15 days PTO/year
• 10 paid holidays
• Paid parental leave
• Personal phone bill reimbursement
• Gym reimbursement
• Regular company and team activities
• 401k with competitive matching contribution plan
• Excellent opportunities for career growth
• Work in a hyper‑growth company

Crumbl is an equal opportunity employer. Crumbl provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, national origin, sexual orientation, gender identity or expression, age, disability, genetic information, marital status, or veteran status.