Executive Assistant to the CFO - OIl and Gas

Lakeshore Talent; Denver (CO); Hybride; USD 85 000 - 106 000; Plein temps

Avantages offerts par ce poste

Medical coverage

Dental coverage

Vision coverage

401(k) with company match

Employee stock purchase plan

Generous PTO

Disability & life insurance

HSA/FSA options

Parking provided

Résumé du poste

Lakeshore Talent in Downtown Denver, CO is seeking an experienced Executive Assistant to provide high-level support to the CFO in a dynamic corporate environment.

This role requires proactive calendar and travel management, discretion with confidential information, and strong collaboration with finance and IT teams. The CFO’s office is highly visible and this position reports to the Administrative Manager.

Qualifications

• Minimum of 5 years of experience providing direct administrative support to C-suite executives.
• Previous experience supporting a Chief Financial Officer is required.
• Experience in a fast-paced corporate environment, preferably within a publicly traded company.
• Exceptional executive calendar management, scheduling, and travel coordination skills.
• Strong organizational abilities with the confidence to manage multiple priorities and shifting deadlines.
• Excellent written and verbal communication skills.
• Discretion, confidentiality, and independent judgment in handling sensitive matters.

Responsabilités

• Provide comprehensive executive support to the CFO, managing a busy and frequently changing calendar while balancing competing priorities.
• Anticipate scheduling conflicts, proactively resolve issues, and ensure the CFO is prepared for meetings and important business commitments.
• Coordinate complex domestic and international travel, including itineraries, accommodations, and last-minute adjustments.
• Partner with the CFO to manage priorities, track commitments, and ensure important deadlines and follow-up items are addressed.
• Assist with the coordination and preparation of quarterly earnings calls, board meetings, financial reporting activities, and other executive-level initiatives.
• Prepare and organize presentations, meeting materials, spreadsheets, reports, and executive correspondence.
• Coordinate meetings involving senior leadership, internal departments, and external business partners.
• Serve as a professional and trusted point of contact, exercising sound judgment when handling requests and sensitive information.
• Maintain strict confidentiality when working with financial information, executive communications, and other sensitive business matters.
• Process expense reports and assist with administrative and financial documentation.
• Collaborate with the Administrative Manager, Finance team, and other Executive Assistants to ensure seamless executive support.
• Identify opportunities to streamline administrative processes and improve overall efficiency.
• Provide occasional administrative assistance to other senior leaders as business needs arise.

Connaissances

Executive calendar management

Travel coordination

Discretion & confidentiality

Prioritization & multitasking

Communication skills

Independent judgment

Calendar coordination

Formation

Bachelor's degree preferred

Associates acceptable w/ experience

Outils

Microsoft Office

Excel

PowerPoint

Outlook

Description du poste

Executive Assistant to the CFO | Downtown Denver, CO

Location: Downtown Denver, CO

Salary: $85,000–$106,000 annually

Bonus: 25% Short-Term Incentive (STI)

Schedule: Monday–Friday, 8:00 AM–5:00 PM

Hybrid: Typically one remote day per week, depending on business needs

Parking: Provided

The Opportunity

Are you an experienced Executive Assistant who enjoys being the person an executive can truly count on? Do you take pride in staying one step ahead, managing competing priorities, and keeping everything running smoothly behind the scenes?

Lakeshore Talent is seeking an experienced Executive Assistant to provide high-level support to a Chief Financial Officer in a dynamic corporate environment in downtown Denver.

This is an excellent opportunity for a seasoned professional who enjoys working closely with executive leadership, takes ownership of their responsibilities, and knows how to balance professionalism, discretion, and a proactive approach.

The CFO oversees both Finance and IT, making this a highly visible position with exposure to key business initiatives, executive leadership, and important financial activities.

We are looking for someone who does more than manage a calendar. The right person will anticipate needs, recognize potential challenges before they become problems, and confidently help an executive stay organized, focused, and prepared.

This position reports to the Administrative Manager while working directly with the CFO. Success requires strong communication, collaboration, and the ability to build trusted relationships across the organization.

What You'll Be Doing

• Provide comprehensive executive support to the CFO, managing a busy and frequently changing calendar while balancing competing priorities.
• Anticipate scheduling conflicts, proactively resolve issues, and ensure the CFO is prepared for meetings and important business commitments.
• Coordinate complex domestic and international travel, including itineraries, accommodations, and last-minute adjustments.
• Partner with the CFO to manage priorities, track commitments, and ensure important deadlines and follow-up items are addressed.
• Assist with the coordination and preparation of quarterly earnings calls, board meetings, financial reporting activities, and other executive-level initiatives.
• Prepare and organize presentations, meeting materials, spreadsheets, reports, and executive correspondence.
• Coordinate meetings involving senior leadership, internal departments, and external business partners.
• Serve as a professional and trusted point of contact, exercising sound judgment when handling requests and sensitive information.
• Maintain strict confidentiality when working with financial information, executive communications, and other sensitive business matters.
• Process expense reports and assist with administrative and financial documentation.
• Collaborate with the Administrative Manager, Finance team, and other Executive Assistants to ensure seamless executive support.
• Identify opportunities to streamline administrative processes and improve overall efficiency.
• Provide occasional administrative assistance to other senior leaders as business needs arise.

What We're Looking For

Required Qualifications

• Minimum of 5 years of experience providing direct administrative support to C-suite executives.
• Previous experience supporting a Chief Financial Officer is required.
• Experience working in a fast-paced corporate environment, preferably within a publicly traded company.
• Exceptional executive calendar management, scheduling, and travel coordination skills.
• Strong organizational abilities with the confidence to manage multiple priorities and shifting deadlines.
• Excellent written and verbal communication skills.
• Demonstrated ability to exercise independent judgment, maintain confidentiality, and handle sensitive matters professionally.
• Confidence to respectfully manage up, communicate priorities, and keep executives accountable for important commitments.
• Ability to remain composed, adaptable, and solutions-focused in a demanding environment.
• Strong interpersonal skills and the ability to work effectively with executives, colleagues, and external stakeholders.
• Proficiency in Microsoft Office, particularly Excel, Outlook, Word, and PowerPoint.

Highly Preferred Experience

• Supporting executives within a publicly traded organization.
• Coordinating quarterly earnings calls, board reporting, financial reporting cycles, audits, or investor relations activities.
• Experience supporting executive calibration sessions and other confidential leadership initiatives.
• Familiarity with Microsoft Teams, Smartsheet, OpenInvoice, and Concur.
• Associate or Bachelor's degree preferred. Candidates with a high school diploma or GED and substantial relevant experience will also be considered.

What Makes Someone Successful in This Role?

The most successful candidate will be someone who genuinely enjoys supporting executive leadership and understands that being a great Executive Assistant requires more than excellent administrative skills.

We're looking for someone who:

• Thinks ahead and takes initiative without needing constant direction.
• Builds trust through reliability, professionalism, and follow-through.
• Has the confidence to ask questions, offer solutions, and respectfully push back when necessary.
• Understands the importance of discretion and good judgment.
• Remains calm when schedules change and priorities shift.
• Enjoys being part of a team and is always willing to lend a hand.
• Takes pride in the details while keeping the bigger picture in mind.

In addition to a competitive base salary of $85,000–$105,000 and a 25% short-term incentive opportunity, this position offers a comprehensive benefits package designed to support employees both professionally and personally.

Highlights include:

• Medical coverage options, including PPO and HDHP plans.
• Dental and vision insurance.
• 401(k) retirement plan with a 6% company match.
• Employee Stock Purchase Plan with a 15% discount.
• Generous paid time off, with accrual based on total career administrative experience.
• Short-term and long-term disability, life insurance, and AD&D coverage.
• Health Savings Account (HSA) and Flexible Spending Account (FSA) options.
• Monthly cell phone stipend of up to $100.
• Annual fitness and wellness reimbursement of up to $600.
• Tuition assistance of up to $6,750 annually for approved coursework.
• Adoption assistance of up to $5,000 per event.
• Employee referral bonuses of up to $3,000.
• Employee Assistance Program, caregiving resources, financial planning, and wellness programs.
• Company-provided parking in downtown Denver.

Interested in Learning More?