Executive Assistant

Semper Home Loans; Providence (RI); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Comprehensive health insurance

401(k) plan with employer match

Generous paid time off

Life insurance

PTO

Job summary

A leading mortgage service provider is seeking an Executive Assistant to provide high-level administrative support to the executive team. The role involves managing schedules, communications, and tasks requiring strong mathematical and analytical skills. Candidates should be proactive, organized, and have proficiency in Microsoft Excel. The position offers a competitive salary and benefits package, fostering a professional environment with opportunities for growth.

Qualifications

• Proven experience as an Executive Assistant or in a similar administrative role.
• Ability to perform accurate calculations, data analysis, and financial reporting.
• Excellent organizational and time-management skills.

Responsibilities

• Manage executive calendars and schedule meetings.
• Act as the primary point of contact for communications.
• Prepare and edit reports requiring mathematical accuracy.
• Perform calculations and assist in financial analysis.
• Coordinate travel arrangements for executives.
• Assist with planning and organizing company events, meetings, and conferences.
• Maintain confidentiality of sensitive information, ensuring professionalism in handling confidential matters.
• Conduct research and compile data for presentations and reports.
• Assist in managing office budgets, invoices, and expenses using Excel or accounting software.
• Support executives with personal tasks and errands as needed.

Skills

Mathematical skills

Organizational skills

Verbal communication

Written communication

Problem-solving skills

Data analysis

Education

Bachelor’s degree in Business, Finance, or related field

Tools

Microsoft Excel

Microsoft Office Suite

Job description

Position Summary

Semper Home Loans, a top provider of real estate and mortgage services, is looking for a dynamic Executive Assistant to join our team. The Executive Assistant will provide high-level administrative support to the executive team, with a focus on managing schedules, communications, and tasks that require strong mathematical and analytical skills. The ideal candidate will be proactive, highly organized, and able to perform calculations and analyze data related to budgets, reports, and financial statements.

Key Responsibilities

• Manage executive calendars, scheduling meetings, conference calls, and appointments.
• Act as the primary point of contact for internal and external communications on behalf of the executives.
• Prepare and edit reports and other documents that require mathematical accuracy and attention to detail.
• Perform calculations, including budgeting, expense tracking, and basic financial analysis for executives.
• Coordinate travel arrangements, including flights, accommodations, and expense tracking for reimbursements.
• Assist with planning and organizing company events, meetings, and conferences.
• Maintain confidentiality of sensitive information, ensuring professionalism in handling confidential matters.
• Conduct research and compile data for presentations and reports.
• Assist in managing office budgets, invoices, and expenses using Excel or accounting software.
• Support executives with personal tasks and errands as needed.

Qualifications

• Proven experience as an Executive Assistant or in a similar administrative role.
• Strong mathematical skills with the ability to perform accurate calculations, data analysis, and financial reporting.
• Advanced proficiency in Microsoft Excel (including formulas and pivot tables) and other Microsoft Office Suite tools.
• Excellent organizational and time-management skills.
• Strong verbal and written communication abilities.
• Ability to prioritize tasks and work independently with minimal supervision.
• High attention to detail and problem-solving skills.
• Ability to maintain discretion with confidential information.
• Must have reliable transportation for daily tasks, in and out of the office.
• Bachelor’s degree in Business, Finance, or related field preferred, but not required.

Compensation

• Competitive salary based on experience.
• Benefits package, including health, dental, and retirement plans.

Benefits

• Competitive salary based on experience.
• Comprehensive health, dental, and vision insurance.
• 401(k) plan with a 3% employer match of employee contributions.
• Life insurance coverage.
• Generous paid time off (PTO), including vacation and sick leave.

Equal Opportunity Employer

Semper Home Loans is proud to be an Equal Employment Opportunity/Affirmative Action Employer.