Associate Administrative Assistant - Legal

United Shore Financial Services LLC; Pontiac (MI); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Paid Time Off

Parental Leave

Adoption reimbursement

Volunteer hours

Training & Career Development

Medical/Dental/Vision/Life Insurance

401k with employer match

Mortgage discounts

Fitness center access

Job summary

United Wholesale Mortgage is seeking an Administrative Assistant to provide general administrative support to Legal/Compliance leadership. You will assist leadership with daily projects, prepare monthly meetings, coordinate activities, and handle confidential information with discretion.

The role requires strong Excel and MS Office skills, excellent communication, and the ability to multi-task with urgency.

Qualifications

• Proficient in MS Excel including Pivot Tables and V-Lookups.
• Strong MS Office skills.
• Communicates effectively both verbally and non-verbally.
• High sense of urgency and ability to multi-task.
• Excellent organizational and client service skills.
• Mortgage/Financial industry experience preferred.
• HS Diploma required; Onsite attendance.
• Excellent problem-solving skills.

Responsibilities

• Assist Leadership with daily projects and tasks.
• Prepare monthly meetings as necessary.
• Coordinate activities and events.
• Complete expense reports.
• Handle inbound calls to leadership and guests and internal contacts.
• Answer multiple phone lines with urgency.
• Maintain confidentiality and explain policies when needed.
• Record-keeping duties at various levels of complexity.
• Schedule and organize complex activities: meetings, travel, conferences, team events.
• Run errands as necessary.

Skills

Excel proficiency

MS Office

Communication skills

Multi-tasking

Organization

Client service

Onsite work

Education

High School Diploma

Tools

Microsoft Excel

Job description

The Administrative Assistant role will provide general administrative support to Legal/Compliance leadership.

WHAT YOU WILL BE DOING

• Assisting Leadership with daily projects and tasks
• Preparing monthly meetings as necessary
• Coordinating activities, contests, outingsas necessary
• Completing expense reports
• Communicating with a diverse group of important inbound calls to leadership and guests, as well as internal contacts at all levels within the organization
• Answering multiple phone lines with a sense of urgency
• Handling confidential and non-routine information with care while having the ability to explain policies when necessary
• Performing assistance with record keeping duties at various degrees of complexity
• Scheduling and organizing complex activities such as but not limited to: meetings, travel coordination, conference scheduling, team activities, etc.
• Running errands as necessar

WHAT WE NEED FROM YOU

• Extremely proficient in Microsoft Excel including Pivot Tables, V-Lookups, extensive reporting, etc.
• Strong MS Office skills
• Communicates effectively both verbally and non-verbally
• High sense of urgency
• Ability to multi-task and think on your feet
• Excellent organizational and client service skills
• Service Orientation – Actively looking for ways to assist others
• Mortgage and/or Financial industry experience - Preferred
• HS Diploma
• Onsite attendance required
• Excellent Problem-Solving Skills

THE PLACE & THE PERKS

Ready to join thousands of talented team members who are making the dream of home ownership possible for more Americans? It’s all happening on UWM’s campus, where our award-winning workplace packs plenty of perks and amenities that keep the atmosphere buzzing with energy and excitement.

It’s no wonder that out of our six pillars, People Are Our Greatest Asset is number one. It’s at the very heart of how we treat each other, our clients and our community. Whether it’s providing elite client service or continuously striving to improve, our pillars provide a pathway to a more successful personal and professional life.

From the team member that holds a door open to the one that helps guide your career, you’ll feel the encouragement and support on day one. No matter your race, creed, gender, age, sexual orientation and ethnicity, you’ll be welcomed here. Accepted here. And empowered to Be You Here.

More reasons you’ll love working here include:

• Paid Time Off (PTO) after just 30 days
• Additional parental and maternity leave benefits after 12 months
• Adoption reimbursement program
• Paid volunteer hours
• Paid training and career development
• Medical, dental, vision and life insurance
• 401k with employer match
• Mortgage discount and area business discounts
• Free membership to our large, state-of-the- art fitness center, including exercise classes such as yoga and Zumba, various sports leagues and a full-size basketball court
• Wellness area, including an in-house primary-care physician’s office, full-time massage therapist and hair salon
• Gourmet cafeteria featuring homemade breakfast and lunch
• Convenience store featuring healthy grab-and-go snacks
• In-house Starbucks and Dunkin
• Indoor/outdoor café with Wi-Fi

DISCLAIMER

All the above duties and responsibilities are essential job functions subject to reasonable accommodation and change. All job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to perform the job proficiently. Team members may be required to perform other or different job-related duties as requested by their team lead, subject to reasonable accommodation. This document does not create an employment contract, implied or otherwise. Employment with UWM is "at-will." UWM is an Equal Opportunity Employer.