Executive Assistant

Randstad USA; Newark (NJ); Remote; USD 60,000 - 80,000; Full time

Job summary

An innovative firm is seeking a Senior Administrative Assistant to provide high-level support to senior IT leadership in a fully remote capacity. This role offers a unique opportunity to engage with influential leaders while contributing to strategic operations and department-wide initiatives. Ideal candidates will possess strong organizational skills, be proactive, and thrive in a fast-paced environment. Join a collaborative team where your contributions will make a significant impact on important projects and foster a positive team culture.

Qualifications

• 5+ years of experience in administrative support, particularly for senior leadership.
• Proven ability to manage complex calendars and travel arrangements.

Responsibilities

• Provide high-level administrative support to senior IT leadership.
• Coordinate events and manage onboarding logistics for new hires.

Skills

Conflict Resolution

Executive Support

Multi-tasking

Web Conferencing

IT - Business Intelligence

Organizational Skills

Systems Support

Maintaining Calendars

Transcribing Notes

Scheduling

Executive Plans

Written Communication

Concur

Education

Bachelor's Degree

Tools

Concur

Job description

The Senior Administrative Assistant will provide high-level, confidential support to senior IT leadership, including the SVP of Operations, CIO, CISO, and the IT VP of Applications. This role is fully remote and offers exposure to strategic operations, executive communication, and department-wide initiatives. Ideal for a proactive, tech-savvy professional with strong calendar management and organizational skills, this contract opportunity allows you to support influential leaders and contribute to impactful projects in a collaborative, fast-paced environment.

Salary and Work Hours

Salary: $29 - $30 per hour
Shift: First
Work hours: 8 AM - 4 PM
Education: Bachelor's Degree

Responsibilities

1. Administrative Business Support (50%)
   • Manage complex calendars, emails, and travel arrangements for senior IT leaders (domestic & international).
   • Prepare detailed travel agendas and expense reports (experience with Concur preferred).
   • Maintain internal organizational charts, IT contact lists, and files.
   • Order office supplies and assist with day-to-day operational support.
2. Ad-Hoc & Event Support (20%)
   • Coordinate and support onsite/offsite team events, executive meetings, and special projects.
   • Assist in developing materials for quarterly RIM meetings and other key deliverables.
3. Leadership & Team Engagement (15%)
   • Support planning and execution of engagement initiatives to foster a positive team culture.
   • Assist with programs that boost employee morale and inclusion.
4. IT Onboarding (10%)
   • Manage onboarding logistics for new IT hires, including equipment orders and orientation support.
   • Serve as a go-to contact for new hires in their first weeks.
5. Cross-Functional Collaboration (5%)
   • Liaise with internal/external stakeholders and support cross-departmental initiatives.
   • Build strong working relationships to ensure efficient project execution.

Skills

• Conflict Resolution
• Executive Support
• Multi-tasking
• Web Conferencing
• IT - Business Intelligence
• Organizational Skills
• Systems Support
• Maintaining Calendars
• Transcribing Notes
• Scheduling
• Executive Plans
• Written Communication
• Concur

Qualifications

• Experience: 5 years
• Level: Experienced

Randstad is a global leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and work diligently to match your skills and qualifications to the right job and company. We offer temporary, temporary-to-permanent, and permanent opportunities. We are committed to diversity and inclusion and welcome applicants of all abilities. For accommodations during the application process, contact [e-mail].