Executive Assistant

Ascendion; Plano (TX); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Life insurance

Long-term disability insurance

Short-term disability insurance

Job summary

Ascendion in Plano, TX seeks an experienced Workplace Services Coordinator to oversee in-office operations including mailroom, janitorial, food and beverage, events, and space planning. You will partner with Real Estate, Facilities, Security, and Health & Safety to maintain a productive work environment.

The role requires 2+ years in workplace programs or site management, strong organizational skills, and the ability to manage multiple projects and vendors.

Qualifications

• 2+ years of workplace programs, facilities, employee experience, events, and/or site management experience.

Responsibilities

• Manage in-office food services program; ensuring healthy variety in a cost effective way.
• Manage on-site contractors and ensure services are provided.
• Develop, plan, and execute employee events in the office based on feedback.
• Coordinate logistics for internal events, including catering, setups, and communications.
• Monitor and evaluate the success of workplace events and propose improvements.
• Manage Operational Expenses for assigned cost centers; budgeting and monthly/quarterly reporting.
• Partner with Real Estate, Facilities, Security, and Health and Safety for best practices.

Skills

Workplace programs

Facilities management

Event planning

Administrative skills

Cross-functional collaboration

Excel

Tools

Workspace

Excel

Job description

Ascendion is an AI-native software engineering disruptor helping businesses innovate faster, smarter, and with greater impact. We partner with enterprise clients across North America, the UK, Europe, and APAC to solve complex challenges in data, experience design, software product engineering, and workforce transformation. Powered by expert engineers, thousands of AI agents, and our Engineering to the Power of AI (EngineeringAI) method, we deliver measurable outcomes that build trust, unlock value, and accelerate growth.
Learn more at https://ascendion.com/.

Engineering to the Power of AI®, AAVA®, Engineering AI, Engineering to Elevate Life®, Enterprise Platforms AI, Data & Insights AI, Experience AI, GCC AI, Operations AI, Platform Engineering AI, Product AI, and Quality Engineering AI are trademarks or service marks of Ascendion®. AAVA® is pending registration. Unauthorized use is strictly prohibited.

Ascendion | Engineering to elevate life

We have a culture built on opportunity, inclusion, and a spirit of partnership. Come, change the world with us:

• Build the coolest tech for the world’s leading brands
• Solve complex problems - and learn new skills
• Experience the power of transforming digital engineering for Fortune 500 clients
• Master your craft with leading training programs and hands‑on experience

Experience a community of change makers!

Join a culture of high‑performing innovators with endless ideas and a passion for tech. Our culture is the fabric of our company, and it is what makes us unique and diverse. The way we share ideas, learning, experiences, successes, and joy allows everyone to be their best at Ascendion.

About the Role

Oversee Workplace Service operations including mailroom, janitorial, food & beverage, copy/print business supply hub, fitness centers, storage, employee events/programs, and other amenities.

Skills

• 2+ years of workplace programs, facilities, employee experience, events, and/or site management experience.
• 2+ years of relevant experience
  • Tech‑savvy and quick to learn new systems and applications
  • Proficient in Workspace, Excel, and other online productivity tools
  • Strong organizational and administrative skills with the ability to manage multiple priorities effectively
• Strong technical aptitude with the ability to quickly learn and navigate new online systems and software, including Workspace and Excel
• Experience in organizing events and managing small projects efficiently.
• Experience working with cross‑functional teams.
• Ability to collect and analyze feedback to improve workplace services.
• Office management or administrative experience is a plus
• Familiarity with facility management principles and operations is a plus.

Responsibilities (Day In The Life Of):

• Manage in-office food services program; ensuring healthy variety in a cost effective way.
• Manage the activities of the on-site contractors, providing guidance and support, and ensuring all contracted services are being provided
• Develop, plan, and execute employee events in the office based on employee feedback and interests
• Coordinate logistics for internal events, including catering, setups, and communications.
• Monitor and evaluate the success of workplace events, making recommendations for future improvements.
• Manage Operational Expenses for assigned cost centers; efficient use of budget, tracking and reporting expenses, and vendor accountability. Reporting out on a monthly and quarterly basis.
• Partner with Real Estate, Facilities, Security, and Health and Safety to ensure compliance and best practices within the workplace.
• Partner with the Occupancy Planner on any space planning needs for the office, including team seating changes, ensuring layout, workflow, storage, and aesthetics of spaces align with intended purpose, promoting efficiency and productivity
• Partner with the facility management team to ensure systems are in working order and provide an ideal atmosphere for employee and external guests.
• Stakeholder management through strong working relationships, partnership, and effective communication.
• Partner with cross‑functional partners to create an inclusive and collaborative work environment.

Personality Profile

• Highly organized with excellent attention to detail and time management skills
• Ability to lift and move items weighing 20-30 lbs as needed (infrequent requirement)
• Excellent communication and interpersonal skills; ability to effectively manage feedback from employees and site stakeholders.
• Strong customer service skills that involve solving more complex issues, actively listening to employee feedback and implementing suggestions for improvement.
• A proven ability to be a self‑starter capable of driving results without significant supervision.
• Exceptional organizational skills, ability to multi‑task and successfully coordinate multiple projects simultaneously; ability to prioritize activities effectively while ensuring a high level of accuracy and attention to detail.

Location

Plano, 75204

Salary and Other Compensation:

The annual hourly rate for this position is between $25 - $28 per hour. Factors which may affect pay within this range may include geography/market, skills, education, experience and other qualifications of the successful candidate.

Benefits:

Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: [medical insurance] [dental insurance] [vision insurance] [401(k) retirement plan] [life insurance] [long‑term disability insurance] [short‑term disability insurance]

Want to change the world? Let us know.

Tell us about your experiences, education, and ambitions. Bring your knowledge, unique viewpoint, and creativity to the table. Let’s talk!