Executive Assistant

Agpittsburgh; Pittsburgh (Allegheny County); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

401(k) matching

Health insurance

Job summary

Agpittsburgh, a woman-owned business in Pittsburgh, seeks an Executive Assistant to manage daily tasks, support leadership, and enhance communications within a collaborative team environment. Ideal candidates will have a bachelor's degree, proven experience, and exceptional organizational skills.

Qualifications

• Experience supporting executives and managing complex projects.
• Strong interpersonal skills and a proactive demeanor.
• Ability to handle confidential information discreetly.

Responsibilities

• Manage daily tasks and communications.
• Schedule appointments and facilitate meetings.
• Create and edit documents with accuracy.

Skills

Organizational skills

Time-management skills

Multitasking

Problem-solving

Communication

Education

Bachelor’s degree or equivalent work experience

Tools

Microsoft Office Suite

Google Workspace

Excel

Power Point

Video conferencing tools

Job description

Benefits:

• 401(k) matching
• Health insurance

AlphaGraphics in the Cultural District is looking to add an Executive Assistant to our team!
We help businesses and organizations grow and promote themselves through a wide range of print, signage, direct mail, branding and marketing services. We provide a collaborative and energetic work environment built on teamwork. We are a woman owned business and we embrace and capitalize on technology to succeed.

Responsibilities:

• Manage daily tasks.
• Communications and organization of tasks.
• Proficiency and comfort with various software and technology applications.
• Work as a team member in a collaborative work environment.
• Assist with preparation of presentations.
• Liase with supporting Leadership Team admin needs.
• Organize personnel files and stay current on culture influence.
• Assist with contact and communication with customers and vendors.
• Schedule appointments, facilitate meetings, travel arrangements, and events.
• Create and edit various documents, such as correspondences, reports, presentations, and others with extreme accuracy and attention to detail.
• Handle confidential and sensitive information using discretion and integrity.
• Manage multiple tasks with competing deadlines in an orderly and efficient manner while being able to anticipate the CEO’s needs and act with foresight.
• Assist the CEO with personal and professional tasks as required to help ensure a smooth integration of professional and personal life.
• Perform other duties as assigned.

Requirements:

Required:

• Bachelor’s degree or equivalent work experience.
• Demonstrated experience as an executive assistant or similar capacity, supporting executives and managing complex projects.
• Support writing and communications.
• Experience solving problems and developing strategies for completing tasks.
• Excellent organizational, time-management and multitasking skills.
• Excellent analytical, problem-solving, decision-making skills.
• Strong interpersonal skills with a strong, proactive and responsive demeanor.
• Proficiency using Microsoft Office Suite, Google Workspace, Excel, Power Point and other software and video conferencing tools.
• Excellent verbal and written communication and presentation skills.
• Proven work ethic.
• Ability to exercise good judgment.
• Ability to work overtime as needed.
• Must be able to work in office during regular business hours.
• Must love dogs, black pugs