Executive Assistant

Deposco; Alpharetta (GA); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Energetic team culture

Coffee bar with cold brew

Standing desk available

Corporate events and activities

Comprehensive benefits package

401k plan with match

Gym reimbursement

Job summary

A dynamic software company in Alpharetta, GA is seeking an Executive Administrative Assistant to support their executive team. You'll be responsible for daily administrative tasks, organizing schedules, managing meetings, and ensuring smooth operations. The ideal candidate has a Bachelor's degree and 2-7 years of experience in a similar role, with strong attention to detail and communication skills. This position offers a vibrant culture, and benefits including healthcare and 401k matching.

Qualifications

• 2 - 7 years experience as an Executive Administrative Assistant or in a relevant administrative role.
• Ability to work independently while maintaining a collaborative outlook.
• Must be willing to work onsite at Alpharetta, GA office.
• High sense of urgency and flexibility with changing schedules.

Responsibilities

• Provide daily administrative support to executives.
• Organize and optimize executive schedules.
• Manage travel arrangements and expense reports.
• Manage and prioritize action items for executives by importance and deadlines.
• Plan and coordinate travel arrangements.
• Maintain and process expense reports.
• Draft memos, letters, and other communications.
• Edit and format PowerPoint presentations.
• Identify opportunities for office management improvements.
• Support preparations for executive meetings and events.

Skills

Attention to detail

Organizational skills

Communication skills

Time management

Independent work

Education

Bachelor’s degree

Tools

Google Suite

MS Office Suite

Job description

Deposco is looking for a bright, motivated, high-performing individual to help support our executive team. As an Executive Administrative Assistant on our team, you’ll use judgment and precise attention to detail to support one or more of our executives. The perfect addition to our team will be an organized planner who can complete high volumes of tasks with a focus on deadline sensitivity with minimal guidance or supervision. A positive outlook and high energy work-ethic are a must. If this sounds like you, we want to talk to you!

What You'll Do

• Daily administrative support

• Organize, optimize, and be the gate-keeper of schedules which includes scheduling internal and external meetings

• Serve as liaison between executives and internal staff as well as external parties

• Manage and prioritize action items for executives according to importance and deadlines

• Plan and coordinate travel arrangements

• Maintain and process expense reports

• Do light research for executives including on individuals (LinkedIn) or companies (i.e. background / bio's on individuals the executive will be meeting with)

• Download and deliver select recurring reports

• Draft memos, letters, documents, or other communications

• Assist in editing and formatting PowerPoint presentations

• Identify & implement opportunities for office management improvements

• Assist with all preparations for your executive's meetings, interviews, and conference/video calls

• Support in the organization and execution of team events

• Support, Own, and Cultivate new ideas/projects as they are thought up

What You'll Need

• Bachelor’s degree with 2 - 7 years experience as an Executive Administrative Assistant or in a relevant administrative role

• Ability to work independently, while maintaining a collaborative outlook

• Outstanding efficiency and effectiveness of administrative processes

• High sense of urgency and flexibility with changing schedules and priorities

• Excellent attention to detail, organization, and time management skills

• Ability to maintain strict confidentiality and discreetly handle sensitive information

• Positive, happy, high-energy, can-do, going to be a great day attitude

• Exceptional communication skills both written and verbal

• Proficiency with internet searches and Google / MS Office suite

• Must be willing to work onsite at our Alpharetta, GA office

Perks

• Be part of an energetic team that is serious about delivering software to customers and cultivating our culture. We work awfully hard and are having a blast doing it. This team believes that what we are doing is a game-changer in the industry

• Coffee bar with cold brew on tap and a full time barista

• Standing desk (if you’re into that sort of thing)

• Corporate events including food trucks, Top Golf and other shenanigans

• Corporate office with co-working spaces, ping-pong tables, corn-hole boards, and Avalon around the corner

• Benefits package including health care, paid time off, life insurance, 401k plan (with match), and gym reimbursement

• Be part of a team recognized 4 years running as an AJC Top Workplace!