Executive Assistant

LHH Recruitment Solutions; Phoenix (AZ); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

EAP program

Commuter benefits

401K plan

Paid leave

Job summary

LHH Recruitment Solutions is partnered with a growing company in Phoenix, AZ that is looking for an Executive Assistant to help support their busy season for up to 4 months with potential for hire. This is a full-time Monday through Friday onsite position $30.00-$35.00 per hour depending on prior experience.

This requires a high-level of communication, professionalism, supporting board members with executive support.

Qualifications

• High school diploma or equivalent; associate or bachelor's degree preferred.
• 3+ years of recent proven experience as an executive assistant supporting a c-suite level executive.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Professional communication.
• Experience supporting board of directors is highly preferred.

Responsibilities

• Manage executives' calendar and schedule meetings.
• Prepare meeting agendas, documents, presentations, and other materials.
• Take meeting notes and track follow-up actions.
• Ensure deadlines, projects, and tasks stay on track.
• Serve as main contact between executives, employees, customers, vendors, board members, and advisors.
• Communicate professionally with customers and board members.

Skills

Calendar management

Verbal communication

Written communication

Organizational skills

Multitasking

Executive support

Professionalism

Board support experience (preferred)

Education

High School diploma or equivalent

Associate or Bachelor's degree preferred

Tools

Microsoft Office Suite

Outlook

Excel

Job description

LHH Recruitment Solutions is partnered with a growing company in Phoenix, AZ that is looking for an Executive Assistant to help support their busy season for up to 4 months with potential for hire. This is a full-time Monday through Friday onsite position $30.00-$35.00 per hour depending on prior experience. This requires a high-level of communication, professionalism, supporting board members with executive support.

Job Description:

• Manage executives' calendar, and schedule meetings
• Prepare meeting agendas, documents, presentations, and other materials.
• Take meeting notes and keep track of follow-up action items.
• Make sure important deadlines, projects, and tasks stay on track.
• Act as a main point of contact between the Executives and employees, customers, vendors, board members, advisors, and community partners.
• Communicate professionally with customers, volunteers, board members, and other important contacts.
• Help coordinate customermeetings, correspondence, briefing materials, and follow-up activities.
• Work closely with other executive assistants and administrative staff throughout the organization.
• Write, edit, and organize emails, reports, presentations, and other documents.
• Create and update procedures and documents that help the department stay organized.
• Maintain organized electronic and paper filing systems.
• Help manage the Executives' email inbox by identifying important messages, action items, and unnecessary emails.
• Assist with special projects involving other departments.
• Handle confidential and sensitive information professionally.

Qualifications:
High school diploma or equivalent; associate or bachelor's degree preferred.
3+ year ofrecent proven experience as an executive assistant supporting a c-suite level executive
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Excellent verbal and written communication skills.
Strong organizational and multitasking abilities.
Professional communication
Experience supporting board of directors is highly preferred

Pay Details: $30.00 to $35.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.