Administrative Executive Assistant

LHH; San Diego (CA); On-site; USD 30,000 - 41,000; Full time

Job summary

LHH Recruitment Solutions is seeking a highly organized Administrative Executive Assistant in Sorrento Valley, San Diego. This full-time, contract-to-hire position supports senior leadership, manages calendars and travel, and prepares high-quality documents in a fast-paced environment.

The ideal candidate demonstrates discretion, strong communication, and meticulous attention to detail. Proficiency in MS Office is required, and the role offers competitive hourly compensation and opportunities

Qualifications

• Previous experience as an Executive Assistant, Administrative Assistant, or similar role.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint
• Excellent organizational, communication, and time-management skills
• Strong judgment, professionalism, and attention to detail
• Ability to multitask, prioritize effectively, and maintain confidentiality

Responsibilities

• Provide comprehensive administrative support to executives and leadership, including calendar management, meeting coordination, and appointment scheduling
• Coordinate internal and external meetings, prepare agendas, and organize meeting materials
• Manage incoming calls, emails, and correspondence while maintaining professional communication
• Arrange business travel, including transportation, accommodations, and itineraries as needed
• Prepare, proofread, and format presentations, reports, spreadsheets, and other business documents
• Maintain organized electronic filing systems and handle confidential information with discretion
• Assist with expense reports, invoice processing, and other administrative functions
• Coordinate special projects, track deadlines, and follow up on outstanding tasks
• Serve as a liaison between executives, employees, clients, and external business partners

Skills

Executive support

Calendar management

Meeting coordination

Microsoft Office

Communication

Time management

Tools

Outlook

Word

Excel

PowerPoint

Job description

LHH Recruitment Solutions is seeking a highly organized and proactive Administrative Executive Assistant for an excellent opportunity with a company located in Sorrento Valley, San Diego. This position is ideal for a professional who excels at supporting leadership, managing competing priorities, and ensuring seamless day-to-day business operations. The successful candidate will demonstrate exceptional attention to detail, discretion, and the ability to anticipate administrative needs in a fast-paced professional environment.

Responsibilities:

• Provide comprehensive administrative support to executives and leadership, including calendar management, meeting coordination, and appointment scheduling
• Coordinate internal and external meetings, prepare agendas, and organize meeting materials
• Manage incoming calls, emails, and correspondence while maintaining professional communication
• Arrange business travel, including transportation, accommodations, and itineraries as needed
• Prepare, proofread, and format presentations, reports, spreadsheets, and other business documents
• Maintain organized electronic filing systems and handle confidential information with discretion
• Assist with expense reports, invoice processing, and other administrative functions
• Coordinate special projects, track deadlines, and follow up on outstanding tasks
• Serve as a liaison between executives, employees, clients, and external business partners

Qualifications:

• Previous experience as an Executive Assistant, Administrative Assistant, or similar role
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint
• Excellent organizational, communication, and time-management skills
• Strong judgment, professionalism, and attention to detail
• Ability to multitask, prioritize effectively, and maintain confidentiality
• Contract to hire role
• Full-time
• Located in Sorrento Valley, San Diego
• Compensation: $22.00-$30.00 per hour DOE

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers