Executive Assistant

OSF HealthCare; Peoria (IL); On-site; USD 35,000 - 41,000; Full time

Job summary

OSF HealthCare is seeking an Executive Assistant to support an OSF executive leader on-site in Peoria, IL. You will manage calendars, arrange travel, and prepare board materials, while handling confidential communications with professionalism.

You will plan high‑level meetings, support project work, and perform general clerical duties with strong attention to detail and organizational skills.

Qualifications

• High school diploma or GED required; 3 years of admin/secretary exp.
• Associates degree preferred; MS Project & OneNote helpful.
• Strong MS Word, Excel and PowerPoint; adept at email/calendaring.

Responsibilities

• Maintain executive calendar, schedule appointments and travel.
• Plan and arrange high‑level meetings and events.
• Prepare Board/Cabinet correspondence and reports.
• Provide general clerical support including records and docs.
• May act as proxy for the executive leader.

Skills

Communication

Organizational skills

Prioritization

Time management

Education

High school diploma or GED

Associates degree

Tools

MS Word

MS Excel

MS PowerPoint

MS Project

OneNote

Job description

Total Rewards

OSF HealthCare is dedicated to provide Mission Partners with a comprehensive and market-competitive total rewards package that includes benefits, compensation, recognition and well-being offerings that focus on the whole person and engage with their current stage of life and career. Click here to learn more about benefits and the total rewards at OSF.

OSF HealthCare is dedicated to provide Mission Partners with a comprehensive and market-competitive total rewards package that includes benefits, compensation, recognition and well-being offerings that focus on the whole person and engage with their current stage of life and career. Click here to learn more about benefits and the total rewards at OSF.

Expected pay for this position is $25.10 - $29.54/hour. Actual pay will be determined by experience, skills and internal equity. This is an Hourly position.

Overview

ONSITE WORK

Position Summary

The Executive Assistant provides administrative support to an OSF executive leader. Maintains the executive leader(s) calendar, schedules appointments, resolves scheduling conflicts and makes travel arrangements. Plans and arranges high-level meetings and events. Prepares correspondence and reports for Board and Cabinet members. Provides general clerical support such record keeping, answering/routing calls, writing documents and creating presentations. Manages projects as assigned. Maintains own work load independently. Demonstrates a high level of competence and professionalism including excellent written and verbal communication skills. At times, works as a proxy for the executive leader.

Qualifications

REQUIRED QUALIFICATIONS:

Education: High school diploma or GED.

Experience: Three years of secretary and/or administrative experience.

Other Skills/knowledge

• Advanced level in MS Word, Excel and PowerPoint
• Proficient with email and calendaring systems
• Proven communication and interpersonal skills in previous job or classwork
• Demonstrated organizational and prioritizing skills

Preferred Qualifications

Education: Associates degree

Experience: Working knowledge of MS Project and OneNote

Licensure/Certification: Office Professional Certification

OSF HealthCare is an Equal Opportunity Employer.