Executive Assistant

Ingage; Pennsylvania; On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Flexible working hours

High-quality health insurance

MacBook and peripherals budget

Job summary

Ingage in Yardley, PA is seeking a dedicated Executive Assistant to support our leadership team. You'll thrive in a dynamic environment, managing calendars, overseeing communications, and coordinating logistics to ensure operational efficiency.

The ideal candidate has experience supporting senior leaders, is detail-oriented, and proficient in tools like Notion and Zoom. Ingage offers competitive compensation, flexible hours, and comprehensive healthcare benefits.

Qualifications

• Proven experience as an Executive Assistant or similar role.
• Proficient with calendar and email management in a professional setting.
• Strong organizational skills with exceptional attention to detail.

Responsibilities

• Manage complex calendars, proactively resolving scheduling conflicts.
• Oversee email correspondence and ensure timely responses.
• Coordinate office logistics and vendor relationships.
• Edit and produce simple videos for internal communication.
• Facilitate seamless virtual meetings through Zoom.

Skills

Calendar management

Email management

Organizational skills

Written and verbal communication

Basic video editing

Tools

Notion

Microsoft PowerPoint

Google Slides

Zoom

Job description

We know presentations are often static, boring and fail to create engagement. In fact, millions of dollars in business are lost when the audience checks out seconds into a pitch. This opens the door for competitors to swoop in and steal your customers. Ingage brings the story of your product, service or idea to life with interactive presentations. At Ingage, we believe, when your story comes to life, people care.

Position Summary

We're seeking a talented and proactive Executive Assistant to join our team in Yardley, PA. This is a dynamic position for someone who thrives in a fast‑paced environment and enjoys wearing multiple hats. You'll serve as a critical partner to leadership, ensuring seamless operations while contributing your creative and technical skills to various projects. If you're detail‑oriented, tech‑savvy, and passionate about making things run smoothly, we'd love to meet you.

Key Characteristics

Value Focused

Evaluate the short‑term ROI and long‑term scalability of all resources spent to drive growth.

Tackle problems strategically and apply critical thinking to create solutions that drive value for the company and the customer.

Customer First

Approach all aspects of the business with an eye toward driving lasting value and satisfaction for the customer.

You Will

• Manage complex calendars with precision, proactively identifying and resolving scheduling conflicts while prioritizing commitments effectively
• Oversee email correspondence, ensuring timely responses and appropriate routing of high‑priority communications
• Coordinate office logistics including supplies management, vendor relationships, facility maintenance, and creating an efficient workspace environment
• Edit and produce simple videos for internal communications, social media, or presentations using basic editing softwareCreate polished presentations that effectively communicate key messages and data
• Manage community engagement initiatives, fostering connections both internally and with external stakeholders
• Leverage Notion for project management, documentation, and team collaboration
• Facilitate seamless virtual meetings through Zoom, including scheduling, technical support, and follow‑up

Requirements

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior leadership
• Demonstrated proficiency with calendar and email management in a professional setting
• Strong organizational skills with exceptional attention to detail and ability to manage multiple priorities
• Excellent written and verbal communication skills
• Basic video editing capabilities and comfort learning new creative tools
• Proficiency with presentation software (PowerPoint, Keynote, or Google Slides)
• Self‑starter mentality with the ability to anticipate needs and take initiative
• Must be available to work on‑site in Yardley, PA five days per week

Preferred

• Experience with Notion for project management and knowledge management
• Expertise with Zoom platform including webinar hosting
• Experience with community management or engagement initiatives
• Background in a fast‑paced startup or entrepreneurial environment

Location

Ingage’s headquarters is in Yardley, PA in the greater Philadelphia metro. Work expectation is in‑office 5 days a week.

Compensation

Ingage offers a competitive compensation package commensurate with experience.

Why You’ll Love Working Here

Ingage believes people come first and beyond building great products, our mission is to build a great company. We want Ingage to be one of the best places to grow personally and professionally, and that starts with making sure every member of the team gets what they need to feel energized about their work and enthusiastic to learn something new.

Benefits of working at Ingage include:

• Flexible working hours in coordination with your team
• High‑quality health insurance, active from your first day
• MacBook shipped to you + budget for your peripherals of choice

Diversity

We are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, able‑bodiedness or gender identity.

Ingage celebrates what makes every member of our team unique, and strives to create a workplace where everyone can be their truest selves. If you require any accommodations to succeed in your role and feel supported in the workplace, please feel free to let us know.