Executive Assistant

SupportFinity™; Greenwich Township (OH); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits package

401(k) retirement plan with company contribution

Paid time off and holidays

Opportunities for professional growth

Job summary

SupportFinity™ in Greenwich Township, Ohio, is looking for an Executive Assistant to provide administrative support to the leadership team. Key responsibilities include managing calendars, coordinating travel, and handling confidential information.

The ideal candidate should possess strong verbal and written communication skills, advanced computer proficiency, and the ability to multitask in a fast-paced environment. This is a full-time in-office position with a travel requirement of 10%.

Qualifications

• Minimum of 5 years of applicable experience.
• Ability to work under pressure and multitask.
• Experience with AI productivity tools (e.g., ChatGPT) is a plus.

Responsibilities

• Provide administrative support to the leadership team.
• Manage calendars and coordinate travel arrangements.
• Serve as primary point of contact for partners' matters.

Skills

Verbal and written communication

Computer skills

Interpersonal skills

Project management

Time management

Problem-solving

Education

Associate's degree

Tools

Microsoft 365

Teams

Smartsheet

Hubspot

Job description

Innspace is an international hospitality design/build firm with over 25 years of experience, offering in-house design and procurement capabilities. We collaborate with brokers and developers, providing upfront preconstruction and property due diligence to assess PIP renovation costs and establish deal feasibility and ROI. Our mission is to provide best in class design solutions, cost and schedule assurance, and ensure seamless project execution for our clients.

What We Offer

• Competitive salary
• Comprehensive benefits package, including health, dental and vision insurance
• 401(k) retirement plan with 3% company contribution
• Responsible paid time off
• 13 paid holidays
• Opportunities for professional growth and development
• A collaborative and supportive work environment
• Employee Profit Share Program (non-traditional)

As Executive Assistant, you will play a key role as an organizational professional that provides administrative support to the leadership team. Act as an all-around gatekeeper and strategically manage the Director’s time with respect to priorities, goals, and objectives.

Responsibilities

• Provide administrative support to the partners and leadership team.
• Calendar management and coordination.
• Travel arrangement and coordination.
• Acting liaison and support between department heads and partners including but not limited to logistics for meetings, meeting notes and distribution, drafting agendas, development, compilation, and distribution of materials if applicable.
• Task delegation and follow up through completion.
• Completion of a broad variety of administrative tasks that facilitate the partners’ ability to effectively lead the organization, including assisting with special projects, producing documents, emails, collecting and preparing information for meetings with staff.
• Serve as primary point of contact for internal and external parties on all matters pertaining to the partners, including but not limited to information that is highly confidential or critical in nature.
• Prioritize and determine appropriate courses of action, referral or response, exercising critical thinking and judgement to reflect the partners' style and organization policy.
• Work closely with the partners to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Successfully completes critical aspects of deliverables, with hands-on approach and other tasks that facilitate ability to effectively lead the company.
• Anticipates problems and recommends a range of solutions.
• Completing ad hoc special projects.

Skills & Qualities

• Strong verbal and written communication
• Strong computer skills
  • Troubleshooting: Basic technical aptitude for troubleshooting office hardware and software issues independently.
  • For example: Software user management, meeting room technology, etc.
  • Emerging Tech: Experience with AI productivity tools (e.g., ChatGPT, Copilot) to enhance workflow efficiency
• Strong interpersonal skills
• Strong project management
• Demonstrated ability to meet tight deadlines
• Able to be nimble and flexible in a fast-paced environment and work under pressure
• Must be able to multitask on various projects
• Creative and problem-solving skills.
• Time management and priority planning skills.

Preferred Experience

• Preferred: an associate’s degree, and a minimum of 5 years of applicable experience
• Excellent verbal and written communication
• Advanced computer skills

Technology

• Microsoft 365
• Teams
• Smartsheet
• Hubspot

This position is in office, full time, Monday-Friday 8:00am-5:00pm. 10% travel required.

Candidates must have valid authorization to work in the U.S. for any employer.

About the company

Innspace