Senior Executive Assistant, PDESS

Outreach; Seattle (WA); Hybrid; USD 125,000 - 140,000; Full time

Benefits offered by this job

Flexible time off

401k matching

Health, dental & vision coverage

Job summary

Outreach is seeking a Senior Executive Assistant to support the CTO and CPO, managing calendars, travel, and communications across global time zones. The role involves liaison work with engineering, product, security, and support teams in a fast-paced, high-growth environment.

You will partner with C-level leaders on events, special projects, and operational improvements while maintaining CRM data and confidential records. Hybrid Seattle location with 2–3 days in office.

Qualifications

• 5+ years of experience as an Executive Assistant, with at least 3 years supporting executives in a high-growth start-up environment.
• Great Communicator with strong writing and verbal skills, able to represent leadership professionally.
• Go-Getter who is eager, resourceful, and proactive.

Responsibilities

• Manage executive calendars and travel across multiple time zones with collaborative scheduling.
• Prepare meeting agendas, materials, minutes, and track action items.
• Act as liaison for engineering and product teams with internal and external stakeholders.

Skills

Executive support

Communication

Problem solving

Organization

Team collaboration

Priority management

Tech savvy

Gmail/Google Suite

Education

BA/BS degree or equivalent experience

Tools

Gmail/Google Suite

Job description

About Outreach

Outreach, founded in 2014, is the only complete agentic AI platform for revenue teams. Outreach infuses agentic AI, conversation intelligence, and assistive AI to power hundreds of use cases across revenue motions. From new logo prospecting to expansions, deal acceleration, driving retention, and forecasting, Outreach AI automates workflows and frees sellers to focus on more strategic conversations and actions. Revenue leaders benefit from connected account visibility, performance insights, and higher forecasting accuracy across every GTM team. World leading enterprise organizations use Outreach to power their revenue teams, including Databricks, SAP, Siemens, and Verizon to name a few.

The Role

We are searching for an exceptional Senior Executive Assistant to support our two executivesoverour technical teams:Chief Technology OfficerandChief Product Officer,who oversee engineering, product, design, security, support. A Senior Executive Assistant provides high-level administrative and operational support, managing theexecutive’sschedule, travel, and communications, while also acting as a liaison between the executive and other teams. If you thrive in fast-paced environments, enjoy problem-solving, love to collaborate with super-smart people, and are passionate about being organized - please read on!

Location: We are looking to hire this positionhybridin Seattle, with 2-3 days/week in the office.

Your Daily Adventures Will Include:

• Calendar Management: Manage daily calendars and executive travel across multiple Global time zones- solving complex scheduling situationsin acollaborative and team-oriented manner
• Meeting Support: Preparing meeting agendas, materials, and minutes, and tracking action items
• Operational Support: Communicate directly and on behalf of the engineering, product, security, technical support teams both internally and externally (VIP stakeholders including customers, executive staff, vendors, and company-wide communications)
• Events: Work with C-level leaders and tenured teams on business rhythms and events
• Project Management: Execute special projects and projectmanage events, effectively partneringwith cross-functional teams and managing deadline pressures while providing proactive updates
• Operational Support: Anticipating the leaders' needs, streamlining workflows, and identifying opportunities for improvement.
• Triage: Act as an effective barometer for incoming issues to determine levels of urgency and the appropriate courses of action in collaboration with other EAs and executive staff
• Data Management: Maintaining records and files, including confidential information, and managing CRM data
• Expense Management: Processing and reconciling expenses accurately
• Conflict resolution: Prioritize conflicting needs while handling matters expeditiously with proactive follow-through
• Relationship Management: Build strong relationships to establish and maintain credibility, trust, and confidence with executive staff and peers

Our Vision of You:

• 5+yearsofexperienceas an Executive Assistant, with at least 3 years supporting executives in a high-growth start-up environment.
• Great Communicator: Youhave the ability towrite and communicate on the behalf of leadership showing exceptional writing and verbal communication skills
• Go-Getter:You’reeager, resourceful, and constantly put your problem-solving skills to the test
• Quick: Energetic is yourbaselineandyou’rea fast learner. You get excitedaboutand love solving puzzles and take pride in your work.You have a strong sense of urgency, the ability to anticipate needs, and exceptional follow-through at all times.You thrive in a fast-paced environment
• Team Player:youstrive forgreatness, andknow that teamwork is the way to get there.You’rea natural leader!You are able to demonstrate the ability to influence outcomes.You'reable to work independently and as part of a team!
• Super Organized: You have a superior organizational aptitude and love the details while being able to be flexible
• Tech Savvy: youutilizethe latest tools to make your work as efficient as possible. You have a natural curiosity for the techindustry, andwant to be part of a highly energetic and passionate team aboutto makehistory.
• Proficient inGmail/Google Suite
• BA/BS degree or equivalent experience
• Experience working with Engineering and Productstronglypreferred!

$125,000 - $140,000 a year

The annual base salary range for this role is $125,000.00-$140,000.00. You may also be offered incentive compensation, bonus, restricted stock units, and benefits. Actual compensation is based on factors such as the candidate's skills, qualifications,locationand experience.Final offers aredeterminedthrough a holistic assessment and will vary within the posted range. Your Recruiter will share specific details based on your location and role during the hiring process.

Why You’ll Love It Here

• Flexible time off
• 401k to help you save for the future
• Generous medical, dental, and vision coverage for full-time employees and their dependents
• A parental leave program that includes options for a paid night nurse, and a gradual return to work
• Infertility/ assisted reproductive services benefit
• Employee referral bonuses to encourage the addition of great new people to the team
• Snacks and beverages in the Office, along with fun events to celebrate
• Diversity and inclusion programs that promote employee resource groups like Outreach Women's Network, Latinx community, Outreach Black Connection, AAPI community, Pride/LGBTQIA+, Gender+, Disability Community, and Veterans/Military

Outreach is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Our success is reliant on building teams that include people from different backgrounds and experiences who can elevate assumptions and ideas with fresh perspectives. We're dedicated to hiring the whole human, not just a resume. To that end, we look for a diverse pool of applicants-including those from historically marginalized groups. We would like to invite you to apply even if you don't think you meet all of the requirements listed below. We don't want a few lines in a job description to get between us and the opportunity to meet you.