Executive Assistant

Powerback Rehabilitation, LLC; Pennsylvania; Remote; USD 60,000 - 70,000; Full time

Job summary

AlignMed Partners is seeking an experienced Executive Assistant to provide one-on-one support to the President and oversee various administrative functions. The role is remote with a salary range of USD 60,000–70,000 per year, requiring prior executive assistant experience.

Responsibilities include managing a busy calendar, handling confidential communications, coordinating meetings and travel, supporting monthly reporting, and assisting with accounts payable and HR-related approvals.

Qualifications

• High school diploma or equivalent required.
• 3+ years executive assistant experience required.
• Computer proficiency required.

Responsibilities

• Manage the Executive's calendar and scheduling.
• Prepare letters, memoranda and other correspondence with minimal supervision.
• Handle confidential information with discretion and professional judgment.
• Coordinate monthly reports and assist with financial processes (invoices/accounts payable).
• Support HR approvals and corporate policy adherence.
• Assist in preparing presentations and meeting logistics.

Skills

Discretion with confidential info

Calendar management

Communication skills

Education

High school diploma or equivalent

3+ years executive assistant experience

Computer proficiency

Job description

Overview

The Executive Assistant provides one on one support to the AlignMed Partners President, as well as other organizational operations, acting as a liaison with internal and external parties. This position handles confidential information with a high degree of discretion. A variety of assignments, some of considerable complexity, are involved requiring familiarity with the operating details of the Company and the ability to interpret and apply departmental procedures. This position handles a wide variety of situations and conflicts involving the clerical and administrative function of the office. This position requires the ability to operate pro-actively and independently to assure a high level of administrative support for the Executive and other oganizational operations.

This is a remote position. The salary range is $60,000 - $70,000. Prior executive assistant experience is required.

AlignMed Partners is a national medical group dedicated to improving health outcomes among residents of skilled nursing and senior living facilities. Our physicians, nurse practitioners (NPs) and physician assistants (PAs) are supported by a clinical leadership team with a decades-long track record of excellence in post-acute and long-term care. At AlignMed, we believe in a better quality of life for all. Our mission is to elevate healthcare outcomes for our patients, providers, and partners. In living out our mission, we embrace the following pillars in our day-to-day operations.

Responsibilities

• 1. Formulates and crafts original letters, memoranda, and other correspondence with little supervision. This work often involves matters of a confidential and technical nature.
• 2. Maintains the Executive's telephone messages and mail; to include the screening, prioritizing and reference of the messages to other individuals in the Company, where appropriate. May determine appropriate course of action, referral, or response.
• 3. Manages an extremely active calendar of appointments including the day-to-day scheduling process for the Executive to assure that their time is handled efficiently. Makes arrangements for the Executive and/or other personnel within designated area of responsibility, for travel, conferences, appointments, and meetings.
• 4. Assists in compiling and distributing all monthly reports, as needed.
• 5. Manages the monthly Accounts Payable invoice process to ensure that all accruals are accurately completed and invoices are submitted for payment in a timely manner.
• 6. Manages all Corporate Authority requests within designated area of responsibility.
• 7. Oversees the HR approval process within designated area of responsibility, to ensure that all approvals are given in a timely manner, in conjunction with Corporate policy.
• 8. Coordinates all aspects of meetings within designated area of responsibility, as needed.
• 9. Coordinates the preparation of presentations, as needed.
• 10. Performs other office related duties as requested by the Executive and/or senior management.
• 11. Demonstrates care and compassion to ensure that all internal and external customers consistently receive the highest quality of service.
• 12. Shows respect and appreciation to others.
• 13. Works with a positive attitude, demonstrating teamwork and enjoyment for the job.
• 14. Demonstrates focus and discipline to in doing the best job possible.
• 15. Exhibits honesty and integrity in all aspects of the job.
• 16. Performs other related duties as assigned.

Qualifications

• 1. A high school diploma or equivalent is required.
• 2. A minimum of three years of executive assistant experience.
• 3. Additional related experience is required for this position, including computer proficiency.

Benefits

• Health, Dental, and Vision plans
• 100% employer-paid ArmadaCare Plan: supplemental plan which provides reimbursement for many out-of-pocket medical, wellness, and pharmacy expenses, with an eight thousand max reimbursement for designated expenses and tiered pharmacy reimbursements for single and family plans
• Paid Time Off, 6 Paid Holidays, Paid Sick Time, Bereavement Leave
• 401(k) plan and company-paid group life insurance

Restrictions apply based on collective bargaining agreements, applicable state law and factors such as pay classification, job grade, location, and length of service.

Posted Salary Range

USD $60,000.00 - USD $70,000.00 /Yr.