Executive Assistant

Duly Health and Care; Parkway (CA); On-site; USD 62,000 - 90,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Mental health benefit

Life and disability insurance

Tuition reimbursement

401(k) match

Volunteer time off

Parental leave

Job summary

Duly Health and Care is seeking a highly organized Executive Assistant to support three senior leaders in a fast-paced healthcare environment. You will manage complex calendars, coordinate meetings and travel, draft professional communications, and maintain confidentiality while driving priorities across teams.

This role emphasizes proactive ownership, strategic partnering with leadership, and meticulous follow-through to enhance executive effectiveness and operational coordination.

Responsibilities

• Manage complex executive calendars, meetings, travel, and shifting priorities
• Coordinate leadership meetings, agendas, materials, action items, and follow-up
• Proactively identify gaps, anticipate needs, and drive work forward with limited direction
• Track priorities, commitments, and deliverables to ensure timely completion
• Help hold stakeholders accountable for follow-through and execution
• Triage requests and help prioritize competing demands
• Draft professional communications and maintain strict confidentiality
• Serve as a liaison across physicians, operational leaders, staff, and external partners
• Attend meetings as needed to gather information, escape issues, and support leadership effectiveness
• Support leadership events and special projects

Job description

At Duly Health and Care, you are supported to do your best work and make a meaningful impact every day. You will be part of a collaborative, physician-led team that works as one and puts patients at the center of everything we do.

With a connected network of providers, care teams, and services across primary and specialty care, surgery centers, imaging, lab, and therapy, you are part of a system designed to deliver high-quality, coordinated care.

Together, we create an environment where you can grow, contribute, and help improve the experience and outcomes for every patient we serve.

Benefits

• Comprehensive medical, dental, and vision benefits that include healthcare navigation assistance.
• Access to a mental health benefit at no cost.
• Employer provided life and disability insurance.
• $5,250 Tuition Reimbursement per year.
• Immediate 401(k) match.
• 40 hours paid volunteer time off.
• A culture committed to community engagement and social impact.
• Up to 12 weeks parental leave at 100% pay and a financial benefit for adoption and surrogacy for non-physician team members once eligibility requirements are met.

Duly Health and Care is seeking a highly organized, proactive, and adaptable Executive Assistant to support three senior leaders. This individual will serve as a strategic partner to leadership by managing complex schedules, driving follow-through on priorities, coordinating meetings and travel, and helping increase executive effectiveness across a fast-paced healthcare environment.

Key Responsibilities

• Manage complex executive calendars, meetings, travel, and shifting priorities
• Coordinate leadership meetings, agendas, materials, action items, and follow-up
• Proactively identify gaps, anticipate needs, and drive work forward with limited direction
• Track priorities, commitments, and deliverables to ensure timely completion
• Help hold stakeholders accountable for follow-through and execution
• Triage requests and help prioritize competing demands
• Draft professional communications and maintain strict confidentiality
• Serve as a liaison across physicians, operational leaders, staff, and external partners
• Attend meetings as needed to gather information, escape issues, and support leadership effectiveness
• Support leadership events and special projects

The Ideal Candidate Will Demonstrate

Proactive Ownership & Independent Execution

• Operates effectively with limited direction
• Anticipates needs, identifies gaps, and proactively drives work forward
• Brings solutions, recommendations, and next steps rather than waiting for instruction
• Comfortably manages projects and resolves issues independently when appropriate

Follow-Up, Follow-Through & Organizational Effectiveness

• Highly organized, detail-oriented, and dependable
• Ensures priorities, commitments, and action items are tracked through completion
• Maintains meeting notes, action-item trackers, and coordinated follow-up
• Holds stakeholders accountable while ensuring deadlines and commitments are met
• Ensures communications and deliverables are completed without requiring repeated follow-up

Strategic Partnership & Leadership Leverage

• Acts as a trusted extension of the leadership team
• Helps increase executive effectiveness and organizational capacity
• Attends meetings when appropriate to gather information, raise issues, and provide perspective
• Helps prioritize competing demands and keeps leaders focused on strategic priorities
• Serves as the "eyes and ears" of leadership across the organization

Judgment, Communication & Relationship Management

• Quickly understands priorities and exercises strong judgment
• Appropriately triages requests and competing demands
• Demonstrates professionalism, discretion, and service-oriented leadership
• Builds strong relationships with physicians, operational leaders, staff, and external stakeholders
• Represents leadership with confidence, responsiveness, and professionalism

The compensation for this role includes a base pay range of $ 62K-90K with the actual pay determined by factors such as skills, experience, education, certifications, geographic location, and internal equity. Additional compensation may be available through shift differentials, bonuses, and other incentives. Base pay is only a portion of the total rewards package.

Artificial Intelligence Disclosure

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.