Executive Assistant

JAC Recruitment; Pasadena (CA); On-site; USD 60,000 - 100,000; Full time

Job summary

JAC Recruitment seeks an Executive Assistant in Pasadena, CA to support senior leaders by managing schedules, coordinating meetings, handling communications, and preparing business documents. This contractor position offers onsite work with potential to become full-time.

The role includes organizing calendars, arranging travel, preparing reports, and assisting with special projects. Ideal candidates have 2+ years of admin experience, strong English/Japanese skills, and professional

Qualifications

• Minimum 2 years of administrative or executive support experience.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• High level of professionalism and confidentiality.
• Ability to prioritize tasks, work proactively, and manage multiple responsibilities.
• Practical experience with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Business-level proficiency in both Japanese and English.

Responsibilities

• Handle email and phone communications, including initial inquiry management and prioritization
• Coordinate and communicate with internal teams
• Prepare meeting agendas, presentations, and reports
• Manage calendars and coordinate meeting schedules
• Arrange business travel and manage expense reports
• Maintain and organize files, records, and documentation
• Support special projects and internal events
• Perform additional tasks assigned by management

Skills

Administrative support

Time management

Communication

Confidentiality

Multitasking

MS Office

Bilingual Japanese/English

Tools

Microsoft Office

Job description

Position Summary

In this position, you will support senior leadership by managing schedules, coordinating meetings, handling communications, preparing business documents, and assisting with administrative projects to ensure smooth day-to-day operations.

POSITION TITLE

Executive Assistant

Position Summary

In this position, you will support senior leadership by managing schedules, coordinating meetings, handling communications, preparing business documents, and assisting with administrative projects to ensure smooth day-to-day operations.

Responsibilities

• Handle email and phone communications, including initial inquiry management and prioritization
• Coordinate and communicate with internal teams
• Prepare meeting agendas, presentations, and reports
• Manage calendars and coordinate meeting schedules
• Arrange business travel and manage expense reports
• Maintain and organize files, records, and documentation
• Support special projects and internal events
• Perform additional tasks assigned by management

Qualifications

• Minimum 2 years of administrative or executive support experience
• Strong organizational and time management skills
• Excellent verbal and written communication skills
• High level of professionalism and confidentiality
• Ability to prioritize tasks, work proactively, and manage multiple responsibilities simultaneously
• Practical experience with Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Business-level proficiency in both Japanese and English

Preferred Requirements

• Mandarin Chinese language skills are a plus

LOCATION

Pasadena, CA

EMPLOYMENT TYPE

Contractor position (Opportunity to become a full-time employee in the future)

SALARY

USD60,000-100,000

WORK ARRANGEMENT

Monday -Friday, Onsite

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