EXECUTIVE ASSISTANT

Cerebras; Palo Alto (CA); On-site; USD 80,000 - 120,000; Full time

Job summary

A leading tech company in Palo Alto seeks an Executive Assistant for its Leadership Team. In this fast-paced role, you'll manage executive calendars, travel, and confidential information while collaborating with internal and external stakeholders. Ideal candidates will bring extensive experience, organizational expertise, and a proactive mindset, thriving in a startup atmosphere.

Qualifications

• 7+ years of experience, including 2 years supporting a VP or Director.
• Proficient in handling complex tasks in a fast-paced environment.
• Experience in startup and tech sectors preferred.

Responsibilities

• Manage complex executive calendars and travel arrangements.
• Handle confidential information and facilitate interdepartmental communication.
• Support contracts, office management, and event planning.

Skills

Organizational skills

Analytical skills

Communication

Problem-solving

Education

BA / BS degree

Tools

Google Workspace

Slack

Job description

Anyscale is looking for an enthusiastic and team oriented Executive Assistant to join our team! You’ll be supporting members of our Leadership Team and working with key stakeholders across the company to proactively manage schedules, priorities, and resolve administrative and operational needs before they arise. The right person for this role is a professional with strong interpersonal skills who enjoys a fast-paced startup environment. This person also brings a can-do attitude and collaborative spirit.

Responsibilities

• Managing multiple complex calendars including scheduling, organization and prioritization to best leverage executives time

• Planning, booking and managing travel

• Creation, management and tracking of expenses. Including comprehensive understanding of expense policy

• Working with internal and external stakeholders as needed for ad hoc projects.

• Partner with cross org partners and/or vendors to provide support as needed for company events

• Partner closely with the admin team

• Handle confidential and non-routine information and facilitate communication between appropriate departments

• Contracts support including uploading and ushering contracts through review and signature process

• Partner with our office manager to provide optimal experience to the team in our Palo Alto office including greeting external guests, tracking and stocking office consumables, monitoring deliveries and maintenance

Minimum Qualifications

• BA / BS degree or equivalent work experience

• 7+ years, with at least 2 years working with a VP-level leader in any sized business OR a Director-level in a global business

• Prior experience supporting 2+ executives

• Palo Alto / San Francisco Bay Area based

• Superior organizational skills, attention to detail and timely follow through on all tasks and AIs

• Problem solver with strong analytical skills

• Works well under pressure in a fast paced environment

• Strong communication skills and ability to interact with internal and external partners

• Team oriented mindset with a genuine interest in learning by helping

Preferred Qualifications

• Prior experience working at a startup

• Prior experience working in tech

• Proficient with Google Workspace and Slack