EXECUTIVE ASSISTANT

OCHIN; United States; Remote; USD 60,000 - 85,000; Full time

Job summary

OCHIN is seeking an Executive Assistant to support executives in a nonprofit health innovation environment. The role requires exceptional organizational and communication skills, with a focus on maintaining efficiency and confidentiality. The successful candidate will manage executive schedules, assist in project management, and ensure smooth operations across departments.

Benefits

Generous compensation package

Support for professional advancement

Healthy work-life balance

Qualifications

• Strong written and verbal communication skills.
• High integrity and sound judgment.
• Proactive and detail-oriented.

Responsibilities

• Provide high-level, organized executive support.
• Manage executive schedules and travel.
• Coordinate meetings and prepare materials.

Skills

Communication

Organization

Problem Solving

Collaboration

Self-motivation

Job description

OCHIN is a nonprofit leader in health care innovation and a trusted partner to a growing national provider network, providing the clinical insights and tailored technologies needed to expand patient access, grow and connect care teams, and improve the health of rural and underserved communities.

We are hiring a number of new positions to meet increasing demand. When you choose to join OCHIN, you have the opportunity to continuously grow your skills and do meaningful work to help fulfill our vision of good health and well-being for everyone.

At OCHIN, we value the unique perspectives and experiences of every individual and work hard to maintain a culture rooted in our values.

Founded in Oregon in 2000, OCHIN employs a growing virtual workforce of more than 1,200 skilled professionals, working remotely across 49 states. We offer a generous compensation package and are committed to supporting our employees’ entire well-being by fostering a healthy work-life balance and opportunity for professional advancement. We are curious, collaborative learners who strive to live our values every day. OCHIN is excited to support our continued national expansion and the increasing demand for our innovative tools and services by welcoming new talent to our growing team.

Position Overview - Temporary Hire through December 2025 **** SEEKING CANDIDATE IN THE PACIFIC TIME ZONE *****

The Executive Assistant (EA) is a professional-level role that serves as a partner to OCHIN Executives. In addition to providing high-quality administrative support, the EA is a critical thinker who understands the workings of the organization and their executives’ needs, work styles, and priorities. The EA coordinates work and problem solving among team members and departments while ensuring high integrity, sound judgment and confidentiality in various situations. They have strong written and verbal communication skills, administrative and organization skills, are self-motivated, professional, proactive, collaborative, and capable of prioritizing tasks in a fast-paced environment.

• Provide high-level, organized, and detail-oriented executive-level support while ensuring thoroughness, quality, and accuracy.
• Assess details, anticipate needed action, and take appropriate steps to assist in day-to-day activities and unexpected needs, providing the executive time to focus on priorities.
• Assist the executives with prioritizing deliverables, meeting deadlines, and avoiding bottlenecks.
• Triage questions and concerns to appropriate individuals or departments.
• Prepare, review, and revise written reports and presentations for the executives’ review.
• Coordinate internal and member-facing meetings, including scheduling, drafting agendas, assembling and distributing meeting materials. Manage meeting logistics, including recording and summarizing minutes.
• Draft executive communications to leaders, staff, and external organizations.
• Conduct research and synthesize findings.
• Collect and maintain data files and distribute reports, ensuring accuracy and completeness.
• Manage the executive’s complex schedule to ensure maximum efficiency.
• Manage, coordinate, and arrange executive travel, prepare travel itineraries, and reconcile expenses.
• Identify risks and opportunities for efficiency and improvement and collaborate with key stakeholders on resolution.
• Organize and provide logistical support for in-person and virtual events as needed.
• Collaborate with the EA Team to ensure seamless executive support.
• Maintain the utmost integrity, confidentiality, and discretion when interfacing with others.
• Other duties as assigned by the Supervisor of Administrative Services and executives.

About the company

OCHIN is a nonprofit leader in equitable health care innovation and a trusted partner to a growing national provider network.

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