Executive Assistant

Job Mobz; San Francisco (CA); Remote; USD 70,000 - 100,000; Full time

Job summary

A dynamic startup in San Francisco is seeking an experienced Executive Assistant to support the founder in a fast-paced environment. Responsibilities include managing communications, scheduling, travel coordination, and developing streamlined processes. This full-time position requires strong organizational skills and a proactive approach in handling sensitive information while fostering operational efficiency.

Qualifications

• At least 3 years of experience as an Executive Assistant in a startup environment.
• Proven ability to manage complex inboxes and calendars independently.
• Strong project management skills with a systems approach.

Responsibilities

• Manage the founder's inbox and communications effectively.
• Coordinate complex meetings and manage travel logistics.
• Organize agendas and take notes during key meetings.

Skills

Time Management

Organizational skills

Written Communication

Verbal Communication

Job description

This is a high-impact fast-paced role supporting our founder. Youll be the backbone that keeps priorities on track communication flowing and operations running smoothly. Youll not only manage the inbox and communications but also handle traditional EA responsibilities and bring order to the chaos of a dynamic startup environment.

What Youll Do :

Inbox Management : Preempt triage and draft thoughtful responses to emails ensuring that the founders inbox stays focused on the highest-leverage items.

Calendar & Scheduling : Coordinate complex meetings across multiple time zones proactively resolve conflicts and ensure the founder is prepared.

Travel Coordination : Plan and book domestic and international travel manage itineraries and handle last-minute changes with grace.

Expense Management : Track categorize and submit expense reports on time ensuring accuracy and compliance with company policies.

Meeting Preparation : Organize agendas prep materials and take notes during key meetings ensuring actionable follow-ups.

System Building : Develop and refine processes that keep the founders world running smoothlystreamlining everything from task management to document workflows.

Special Projects : Assist with research presentations and ad hoc projects across startups investing media and AI.

Confidentiality : Handle sensitive information with the utmost discretion and professionalism.

Qualifications : What Youll Bring :

At least 3 years of experience as an Executive Assistant (or similar role) in a fast-paced startup environment.

Proven ability to manage complex inboxes calendars and communications independently.

Strong organizational and project management skillsyou think in systems not tasks.

Excellent written and verbal communication skills able to capture the founders voice and tone.

Experience supporting executives in startups investing media or AI is a big plus.

Comfort with technology tools (e.g. Slack Notion Google Workspace Asana etc.) and a knack for learning new ones quickly.

U.S. citizen based in the U.S.

Additional Information :

• Remote US Based Company

Remote Work : Employment Type :

Full-time

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Experience : years

Vacancy : 1

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Executive Assistant • San Francisco, California, USA