Executive Assistant (Remote - OPEN TO ALL U.S. LOCATIONS)

Alvarez & Marsal; Dallas (TX); Remote; USD 70,000 - 85,000; Full time

Job summary

A leading company seeks an Executive Assistant in Dallas, Texas, to support Managing Directors. This role requires strong organizational skills, the ability to manage multiple tasks efficiently, and excellent interpersonal communication. Qualified candidates should have significant experience in a fast-paced environment, showcasing their ability to manage projects and handle varied operational activities.

Benefits

Healthcare plans

401(k) retirement plan

Paid time off

Qualifications

• Minimum 5 years’ experience as an Executive Assistant or in Business Operations.
• Highly proficient in computer and calendaring skills.
• Demonstrates strong written and verbal communication skills.

Responsibilities

• Manage and coordinate Managing Directors’ calendars efficiently.
• Prepare and submit expense reports using Concur.
• Assist with client invoice and vendor payment processes.

Skills

Interpersonal skills

Project management

Time management

Communication

Education

Bachelor’s Degree in relevant field

Tools

Microsoft Office Suite

Concur

SharePoint

Job description

Description

Summary:

Our EAs are viewed as strategic partners who enable our teams to deliver gold standard work to our clients. In addition to providing administrative leadership for the PEPI practice, the EA will also be responsible for planning, coordinating, and executing special projects and events. The candidate should be motivated, resourceful, organized, poised, and able to operate independently with strong attention to detail.

RESPONSIBILITIES:

1. Manage and coordinate Managing Directors’ calendars efficiently through Outlook.
2. Handle travel arrangements from planning to booking flights, hotels, and ground transportation.
3. Prepare and submit expense reports for Managing Directors using Concur, ensuring timely reconciliation of corporate credit card transactions.
4. Work closely with the staff to keep the team well informed of upcoming commitments and responsibilities, following up as appropriate.
5. Accurately record Managing Directors’ hours in Agresso to support effective financial tracking and resource management.
6. Prepare and submit conflict memos and request project codes to facilitate engagement tracking and compliance.
7. Review and process vendor invoices to ensure timely and accurate payment to vendors.
8. Assist with client invoice and allocation processes.
9. Update the Pipeline Tracking Tool with current information as requested.
10. Help plan, coordinate, and attend internal and client-facing events as needed.
11. Assist with department and operational activities/projects as needed and perform other work-related duties as assigned.

Qualifications:

• Minimum of 5 years' experience as an Executive Assistant or in Business Operations, preferably within consulting or professional services.
• Bachelor’s Degree preferred in relevant field of study or equivalent experience (Degree in business-related field a plus).
• Highly proficient in computer and calendaring skills, including Microsoft Office Suite, Concur, & SharePoint.
• Strong interpersonal and relationship-building skills, with the ability to effectively support multiple executives with diverse working styles.
• Demonstrates strong written and verbal communication skills with a focus on clarity, thoroughness, follow-through, and confidentiality.
• Able to work independently and as part of a team in a fast-paced environment.
• Strong project management and time management skills with a track record of meeting deadlines and working efficiently under pressure.
• Demonstrated flexibility and a proactive approach to acquiring new knowledge and tackling changing priorities.
• Flexible to work additional hours as required.

The salary range is $70,000-$85,000 annually, dependent on several variables including but not limited to education, experience, skills, and geography. In addition, A&M offers a discretionary bonus program based on various factors, including individual and firm performance. Please ask your recruiter for details.

Full-time Positions and Part-time Positions Over 30 hours

Regular employees working 30 or more hours per week are entitled to participate in Alvarez & Marsal Holdings’ fringe benefits, including healthcare plans, flexible spending and savings accounts, life, AD&D, and disability coverages, at rates determined from time to time, as well as a 401(k) retirement plan. Provided eligibility requirements are met, employees will also receive a discretionary contribution to their 401(k). Additionally, employees are eligible for paid time off including vacation, personal days, sick time (prorated for part-time employees), federal holidays, a floating holiday, and parental leave. The amount of vacation and personal days varies based on tenure and role.

For more information regarding A&M’s benefits programs, click here.

Alvarez & Marsal recruits on an ongoing basis. Candidates are considered as they apply until the position is filled. Candidates are encouraged to apply promptly for roles they qualify for and are interested in.

Inclusive Diversity

A&M’s culture celebrates independent thinkers and doers who positively impact our clients and industry. Our collaborative environment and engaging work are guided by core values: Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity. We embrace diversity and foster inclusiveness, encouraging everyone to bring their whole self to work daily. This approach influences how we recruit, develop employees, conduct business, support clients, and partner with vendors.

Equal Opportunity Employer

Alvarez & Marsal promotes equal opportunity employment without discrimination based on race, color, creed, religion, national origin, ancestry, citizenship, sex, gender, gender identity or expression, sexual orientation, marital status, military service, disability, family medical history, genetic information, political affiliation, or other protected characteristics as per applicable laws. More details are available in our policies.

Unsolicited Resumes from Third-Party Recruiters

We do not accept unsolicited resumes from third-party recruiters unless engaged for a specific opening. Resumes submitted unsolicited are considered with the understanding that A&M can hire the candidate at its discretion without any fee owed to the recruiter.