Executive Assistant

Tiposi; Milpitas (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Tiposi in Milpitas, California, is seeking an organized executive assistant to support the CEO in a fast-paced founder-led environment. You will manage calendars, travel, and communications, prepare investor materials, and coordinate cross-functional initiatives while maintaining discretion.

The role requires strong English communication, the ability to anticipate needs, and robust stakeholder management. You will work on-site in Milpitas with occasional international travel and a six-day

Qualifications

• Requires a Bachelor's degree.
• 1–3 years in operations, project coordination, executive support, or related field.
• Excellent spoken and written English; Mandarin proficiency is a plus.
• High emotional intelligence, discretion, and sound judgment.
• Strong organization, communication, and stakeholder management; ability to anticipate needs.
• Willingness to work on-site in Milpitas and travel internationally.

Responsibilities

• Manage the CEO's calendar, communications, travel, and workflow; prioritize internal and external requests.
• Prepare investor presentations, business documents, and strategic communications; coordinate meetings and follow-ups.
• Coordinate cross-functional projects across engineering, marketing, and business development, tracking priorities and actions.
• Communicate with China-based suppliers and support clinical relationships and medical device partnerships.
• Anticipate executive needs, gather information, coordinate resources, and execute initiatives assigned by the CEO.
• Provide personal administrative support, including scheduling, errands, and lifestyle coordination, maintaining discretion and organized systems.

Skills

Calendar management

Stakeholder management

Executive support

Project coordination

English fluency

Mandarin (plus)

Discretion

Education

Bachelor's degree

Job description

Support the CEO through executive coordination, stakeholder communication, and operational follow-through. Anticipate needs, organize priorities, and keep business and personal administrative matters moving in a fast-paced, founder-led environment.

What you will do

• Manage the CEO's calendar, communications, travel, and administrative workflow; prioritize requests from internal and external stakeholders.
• Prepare investor presentations, business documents, and strategic communications; coordinate investor meetings and follow-up.
• Coordinate cross-functional projects across engineering, marketing, and business development, tracking priorities and outstanding actions.
• Manage communications with China-based suppliers and support clinical relationships and medical device partnership activities.
• Anticipate executive needs, gather information, coordinate resources, and carry out operational initiatives assigned by the CEO.
• Provide personal administrative support, including scheduling, errands, and lifestyle coordination, while maintaining discretion and organized systems.

What we're looking for

• Bachelor's degree from an accredited four-year institution.
• 1-3 years of experience in operations, project coordination, executive support, or a related field.
• Excellent spoken and written English; Mandarin proficiency is a plus.
• High emotional intelligence, situational awareness, discretion, and sound judgment about when to act independently or elevate.
• Strong organization, communication, and stakeholder management skills, with the ability to anticipate needs and follow through.
• Available for a six-day workweek, on-site work in Milpitas, and international travel as needed.