Executive Assistant

Pinnacle Recruitment; California; In loco; USD 60.000 - 90.000; Tempo pieno

Descrizione del lavoro

Pinnacle Recruitment is seeking an experienced Executive Assistant to provide direct support to the CEO in Kern County, California. The role requires a proactive, highly organized professional who can manage multiple priorities with discretion and professionalism.

You will handle calendar management, travel arrangements, meeting notes, and preparation of reports and presentations. Occasional after-hours events and travel may be required to support the CEO and company operations.

Competenze

• Experience in high-level administrative support, preferably to a CEO or owner.
• Strong organizational skills with ability to manage multiple priorities and deadlines.
• Proactive, discreet, and professional communication with internal and external stakeholders.
• Willingness to travel occasionally and attend events outside standard hours.

Mansioni

• Provide comprehensive administrative support to the CEO, managing daily priorities and responsibilities.
• Coordinate calendars, appointments, travel arrangements, and meetings; prepare notes/minutes.
• Draft and manage correspondence, reports, presentations, and business documents.
• Serve as a professional liaison between CEO, internal teams, vendors, and external partners.

Conoscenze

Executive support

Calendar management

Travel coordination

Discretion

Professional communication

Strumenti

Microsoft Office

Outlook

Excel

Descrizione del lavoro

Our client is a well-established and highly respected organization within the agricultural industry. With a strong history of success, they are seeking a highly organized, dependable, and proactive Executive Assistant to provide direct support to their CEO.

This is an excellent opportunity for an experienced administrative professional who enjoys working closely with executive leadership, managing multiple priorities, and playing an important role in the day-to-day operations of a successful organization.

The ideal candidate is someone who takes initiative, anticipates needs, exercises sound judgment, and thrives in a position where professionalism, discretion, and follow-through are essential.

Key Responsibilities

Executive & Administrative Support

• Provide comprehensive administrative support to the CEO, helping manage daily priorities, schedules, and responsibilities.
• Coordinate calendars, appointments, meetings, travel arrangements, and occasional business-related events.
• Attend meetings, take detailed notes, prepare minutes, and track action items to ensure timely follow-through.
• Draft, review, and manage correspondence, reports, presentations, and other business documents.
• Serve as a professional point of contact between the CEO, internal departments, vendors, and external business partners.
• Handle confidential information with a high degree of professionalism and discretion.
• Accompany the CEO to occasional business meetings, dinners, and events, which may take place outside of standard business hours.
• Travel occasionally for business-related meetings, events, or other organizational needs.

Business Operations & Coordination

• Assist with administrative functions supporting the organization's agricultural and business operations.
• Maintain organized records, reports, contracts, and other important business documentation.
• Support invoice processing, expense tracking, and administrative reporting.
• Assist with tracking important operational deadlines, documentation, and compliance-related requirements.
• Coordinate with internal departments and external partners to ensure information is accurate and projects remain on schedule.
• Assist with special projects and other administrative needs as they arise.

Qualifications & Experience

• Previous experience as an Executive Assistant, Senior Administrative Assistant, Office Manager, or in a similar high-level administrative role.
• Experience supporting executives, business owners, or senior leadership strongly preferred.
• Exceptional organizational skills with the ability to manage competing priorities and deadlines.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Experience preparing meeting agendas, recording minutes, and coordinating follow-up activities.
• Strong attention to detail and ability to maintain accurate records and documentation.
• Ability to exercise discretion and sound judgment when handling confidential information.
• Willingness and ability to travel occasionally for business purposes.
• Flexibility to accommodate occasional evening meetings, business dinners, and schedule adjustments based on the CEO's needs.
• Experience within agriculture, manufacturing, or another operationally focused industry is a plus, but not required.

What We're Looking For

Beyond experience, our client is looking for someone who will become a trusted and dependable resource to their CEO.

The ideal individual will be:

• Proactive: Anticipates needs and takes initiative without requiring constant direction.
• Dependable: Demonstrates consistent attendance, punctuality, and follow-through.
• Highly Organized: Comfortable balancing multiple responsibilities while keeping priorities on track.
• Professional: Communicates confidently with executives, employees, and outside business partners.
• Adaptable & Flexible: Understands that supporting an executive may occasionally require schedule adjustments, evening commitments, or business travel.
• Detail-Oriented: Takes pride in producing accurate, thorough, and timely work.
• Resourceful: Comfortable solving problems independently and adjusting priorities as business needs evolve.

Schedule & Availability

This is a full-time, onsite position in Kern County, California. While the role generally follows a traditional business schedule, flexibility with availability is an important component of this opportunity.

The Executive Assistant will occasionally be expected to attend evening business dinners, participate in meetings outside of standard office hours, and travel for business-related purposes.

Candidates should be comfortable with these expectations and understand the importance of being responsive, adaptable, and available when executive priorities require additional support.