Executive Assistant

Lee Hecht Harrison Nederland B.V.; Oklahoma City (OK); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

401(k)

Job summary

LHH Recruitment Solutions partners with a large nonprofit in Oklahoma City to fill an Executive Assistant to the Vice President of Programs. This full-time, onsite role supports leadership, manages calendars, coordinates meetings, and liaises with community partners and stakeholders.

The ideal candidate has 5+ years of executive support experience, strong organizational and communication skills, and advanced Microsoft Office proficiency.

Qualifications

• 5+ years of executive assistant or senior administrative support experience.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).
• Strong organizational, communication, and project coordination skills.
• Experience in nonprofit/philanthropy preferred.

Responsibilities

• Manage complex calendars, scheduling, travel, and executive correspondence.
• Coordinate meetings, prepare agendas and materials, and track follow-up actions.
• Support program initiatives, grantmaking activities, and departmental projects.
• Prepare reports, presentations, spreadsheets, and other executive documents.
• Serve as a professional point of contact for internal and external stakeholders.
• Coordinate event logistics, board and committee meetings, and community engagements.
• Maintain confidential records and handle sensitive information with discretion.

Skills

Executive support

Calendar management

Travel coordination

Communication

Project coordination

Tools

Microsoft Office

Job description

LHH Recruitment Solutions is partnering with a nonprofit client in the Oklahoma City, OK area to fill an Executive Assistant to the Vice President of Programs. This is a fulltime role, onsite. Normal business hours.

Our client is one of Oklahoma City's largest philanthropic organizations, dedicated to strengthening communities through strategic investments, partnerships, and initiatives that improve quality of life across Oklahoma.

Position Summary

The Executive Assistant provides high-level administrative and operational support to the Vice President of Programs. This role manages calendars, meetings, communications, travel, and special projects while serving as a key liaison with community partners, board members, and stakeholders.

Key Responsibilities

• Manage complex calendars, scheduling, travel, and executive correspondence.
• Coordinate meetings, prepare agendas and materials, and track follow-up actions.
• Support program initiatives, grantmaking activities, and departmental projects.
• Prepare reports, presentations, spreadsheets, and other executive documents.
• Serve as a professional point of contact for internal and external stakeholders.
• Coordinate event logistics, board and committee meetings, and community engagements.
• Maintain confidential records and handle sensitive information with discretion.

Qualifications

• 5+ years of executive assistant or senior administrative support experience.
• Strong organizational, communication, and project coordination skills.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).
• Ability to manage multiple priorities with accuracy and professionalism.
• Nonprofit, foundation, philanthropy, or community organization experience preferred.

What We're Looking For

A proactive, polished professional who thrives in a mission-driven environment, exercises sound judgment, maintains confidentiality, and enjoys supporting impactful work that benefits communities throughout Oklahoma.

Competitive salary and comprehensive benefits offered.

Pay Details: $80,000.00 to $90,000.00 per year

Featured benefits

• Medical insurance, Vision insurance, Dental insurance, 401(k), Medical insurance, Vision insurance, Dental insurance, 401(k)

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.