Executive Assistant

Castle View Personnel; Ohio; Remote; USD 48,000 - 58,000; Full time

Job summary

Castle View Personnel is seeking an experienced Executive Assistant to provide high‑level support to the CEO and management. The role coordinates senior leadership communications, priorities and commitments across the organisation.

The successful candidate will manage complex diaries, prepare briefing materials and draft executive communications, while supporting quarterly reporting and ensuring timely submissions.

Qualifications

• Significant experience in a PA, Executive Assistant or senior administrative support role.
• Experience managing multiple priorities within a fast-paced environment.
• Experience building working relationships across different teams, functions or stakeholder groups.
• Experience supporting senior leaders and managing confidential information.

Responsibilities

• Manage complex diaries, schedules and competing CEO priorities.
• Oversee inboxes, triage correspondence and ensure timely responses.
• Prepare briefing documents, reports and meeting materials.
• Draft and review communications for the senior leadership team.
• Support quarterly reporting processes and ensure timely submissions.

Skills

Executive support

Multitasking

Stakeholder management

Confidentiality

Organisational skills

Decision making

Communication

Attention to detail

Tools

Microsoft 365

Canva

Job description

Salary: £40,000 approx (+discretionary bonus)

Location & Travel:

Approximately 70% of the role will be based on a remote Western Isle with regular travel between island and mainland locations.

Details:

Our client is seeking to appoint a highly organised, proactive and adaptable Executive Assistant to support the Chief Executive Officer and Management. This newly created role will act as the central coordination point for senior leadership, ensuring priorities are effectively managed, commitments are delivered and communication flows smoothly across the organisation.

Key Responsibilities:

Executive Support & Administration

• Manage complex and demanding diaries, schedules and competing priorities for the CEO.
• Oversee and manage inboxes, triaging correspondence and ensuring timely responses and action.
• Prepare briefing documents, reports and meeting materials to support effective decision‑making.
• Draft, coordinate and review communications on behalf of the senior leadership team.
• Support quarterly reporting processes and ensure submissions are accurate and delivered on time.

Person Specification:

• Significant experience in a PA, Executive Assistant or senior administrative support role.
• Proven experience managing multiple priorities within a fast‑paced environment.
• Experience building working relationships across different teams, functions or stakeholder groups.
• Experience supporting senior leaders and managing confidential information.

Skills Required:

• Exceptional organisational and planning skills.
• Strong judgement and confidence to make decisions autonomously.
• Excellent written and verbal communication skills.
• Strong attention to detail and a commitment to high-quality work.
• Advanced Microsoft 365 skills, including Word, Excel and PowerPoint.
• Experience using Canva and other presentation tools.