Executive Assistant

Gamma-Team-Security-Inc; Northbrook (IL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Paid time off

Training & development

Competitive salary

Paid sick days + vacation

Job summary

Gamma Team Security Inc. in Northbrook, IL is seeking an Executive Assistant to manage the executive office and ensure smooth operations. This full-time, in-person role requires current U.S.

work authorization and living within a 20-minute drive. You will handle schedules, communications with government agencies, document preparation, file organization, and HR administrative support, using Microsoft Office and related tools.

Qualifications

• Bachelor's degree minimum.
• Fluent in English (oral and written).
• Strong written and verbal communication skills.

Responsibilities

• Manage schedules and coordinate meetings.
• Track project deadlines and milestones.
• Liaise with government agencies and executives.
• Prepare documents, reports, and proposals.
• Maintain confidentiality and organized filing.

Skills

Fluent English

Strong written & verbal communication

HR experience (a plus)

Organizational & time management

Microsoft Office Suite

Adaptability to learning new software

Phone etiquette

Multitasking

Professional demeanor

Education

Bachelor's degree

Tools

Microsoft Office Suite

Adobe

Job description

Benefits:

• Paid time off
• Training & development
• Competitive salary

FULL TIME (W2) | IN PERSON POSITION | Northbrook, IL

As an Executive Assistant at Gamma Team Security Inc., you will play a crucial role in managing the executive office and ensuring smooth operations.

Current U.S. work authorization required.

Candidates must live within a 20-minute drive of Northbrook.

Your responsibilities will include:

• Manage schedules and coordinate meetings
• Track project deadlines and milestones
• Communication, correspondence with government agencies and executive authorities
• Serve as a liaison between the Company President and internal/external stakeholders
• Prepare and review documents, reports, applications, meeting minutes, marketing materials and proposals
• Maintain a high level of confidentiality and professionalism
• Maintain an organized filing system
• Follow up with employees and clients to complete professional and business profiles
• Control employees to comply with company regulations and resolve conflict situations
• Utilizing various software and technology tools to streamline processes and improve efficiency
• Screen and prioritize emails, phone calls, and other forms of communication
• Handling monthly reports and meeting minutes
• Create forms, standardized documents, spreadsheets, and/or databases
• Conduct internet research and prepare reports
• Renew and apply for professional and business licenses in different states
• Prepare contracts, proposals, Quate Applications
• Create documents formatted for electronic signature, ensuring efficient and secure processing
• Overseeing office supplies, equipment, and facilities ensures a productive work environment
• Assist HR department with calls, documents, and scheduling

Required skills and experience

• Bachelor's degree as a minimum
• Fluent in English (oral and written)
• Strong written and verbal communication skills
• HR experience is a plus
• Exceptional organizational and time management skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, emails, Adobe)
• Easy to learn new software
• Phone ethics and patience
• Ability to multitask and prioritize tasks effectively
• Professional demeanor and strong problem-solving abilities
• Ability to work in a fast-paced environment

What do we offer:

• Competitive salary
• Paid sick days + vacation
• Supportive team
• Training

The stated salary is a starting rate, with opportunities for salary increases based on performance, achievements, and results.