Executive Assistant

Motive; New York (NY); On-site; USD 70,000 - 95,000; Full time

Job summary

Motive in New York, NY is seeking an Executive Assistant to provide high‑level administrative support to our Sales Executives and to manage corporate events. You will coordinate calendars, travel, and expenses, and prepare reports using PowerPoint and Excel.

As a key liaison between executives, clients and internal teams, you’ll need discretion, outstanding communication, and the ability to multitask in a fast‑paced environment. Spanish bilingual written communication is required.

Qualifications

• Attention to detail in a fast-paced environment.
• Excellent verbal and written communication skills.
• Event planning and project management experience.
• Discretion in handling sensitive business information.
• Ability to travel a few times a year.
• Bilingual fluency in Spanish, with strong written communication.
• Strong organizational and time-management abilities.
• 3+ years as an Executive Assistant, preferably supporting sales executives.

Responsibilities

• Provide administrative support to sales executives, including calendar management, travel coordination, and expense reporting.
• Prepare reports and sales documents using PowerPoint and Excel.
• Act as a liaison between executives, clients, and internal teams, ensuring smooth communication.
• Plan and execute internal & external sales events, client meetings, and sales offsites.
• Handle confidential information with discretion and professionalism.

Skills

Calendar management

Travel coordination

Expense reporting

Communication skills

Multitasking

Event planning

Project management

Discretion

Detail orientation

Independent work

Education

Bachelor’s degree in Business Administration/Communications

Tools

Google Suite

PowerPoint

Excel

Slack

Coupa

Navan

Job description

• We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to our Sales Executives and manage corporate events
• Provide administrative support to sales executives, including calendar management, travel coordination, and expense reporting
• Prepare reports and sales documents using PowerPoint, Excel, and CRM tools
• Act as a liaison between executives, clients, and internal teams, ensuring smooth communication
• Manage confidential information with discretion and professionalism
• Handle multiple tasks simultaneously
• Plan and execute internal & external sales events, client meetings, and sales offsites
• Ensure seamless execution of events, handling last-minute changes and troubleshooting as needed

This role requires exceptional attention to detail, strong communication skills, and the ability to handle multiple priorities in a fast-paced environmentExcellent verbal and written communication skillsEvent planning and project management experienceProficiency in Google Suite, and CRM software (e.g., Slack, Coupa, Navan)Discretion in handling sensitive business informationAbility to multitask, prioritize, and work independently with minimal supervisionExperience: 3+ years as an Executive Assistant, preferably supporting sales executives or in a fast-paced corporate environmentBilingual fluency in Spanish, with a strong emphasis on written communication, is requiredEducation: Bachelor’s degree in Business Administration, Communications, or a related field preferredAbility to travel a few times a yearStrong organizational and time-management abilities